Job Description Summary

Provide administrative and clerical support to judges, attorneys, and the public to ensure accurate and efficient case processing requiring knowledge of legal procedures, terminology, documentation, and time constraints, and makes independent decisions regarding the processing of routine legal documents. This is a court-classified position that has no supervisory responsibilities.

Job Description

Hiring Rate: $20.10 Hourly

Duties/Responsibilities

• Research case files for completeness and accuracy and prepares the file for court;
• Conduct digital recording of courtroom proceedings to document parties’ statements and activity in the courtroom;
• Review case files prior to court to ensure proper documentation and advise the judge of the case status;
• Check defendants in prior to the beginning of court and enter their presence for digital recording purposes;
• Enter all case proceedings, dispositions, motions, and court calendar into the appropriate automated systems;
• Coordinate all calendar matters with judicial staff, attorneys, litigants, victims, and outside agencies according to judicial guidelines;
• Schedule events as ordered by the judge;
• Manage efficient case flow by ensuring future events are properly scheduled;
• Provide administrative and clerical support of a confidential nature to the judges including the Presiding Judge and judges handling a specialty court;
• Assist the attorneys and public to ensure they get relevant information pertaining to their case;
• Prepare and process appropriate documents from court proceedings and distribute the copies to the proper parties;
• Monitor and maintain the integrity of all evidence and exhibits admitted into the court record;
• Respond to staff, customer, and citizen inquiries and complaints, performs related research and resolves problem and complaints;
• Be comfortable with and have the ability to adapt to using a variety of different types of technology including but not limited to conducting court business in alternative court-authorized formats such as Zoom video and telephonic hearings;
• Operate various office equipment and applications including Zoom, desktop computers, video equipment, FTR digital recording equipment, and Spillman;
• In addition to regular courtroom duties,  complete duties for Initial Appearance Court when assigned:
• Pull up, review, and print the Pima County Jail’s booking sheets;
• Process complaints, reports, and arresting paperwork;
• Prepare and distribute tentative and final Initial Appearance (IA) calendar;
• Complete Conditions of Release and Order forms in preparation for court;
• Schedule arraignments, pre-trials, case management, and preliminary hearings as ordered by the judge;
• Assign appointment of counsel and coordinates essential information with Indigent Defense and court staff;
• Copy audio requests, as needed;
• Requires the ability to work the weekend, holidays, and alternative work hours based on department needs.  May require working at an off-site location.

Minimum Qualifications

An Associate’s Degree in Business Administration, Public Administration, paralegal studies, or a closely related field and one-year specialized experience working in a legal office environment; OR A certificate of completion in paralegal or legal assistant studies from an American Bar Association (ABA) approved program at an accredited college or university and one year specialized experience working in a legal office environment; OR A high school diploma or the equivalent and two years of specialized experience working in a legal office environment. Preference may be given to candidates with court experience.

Supplemental Information

Work Location:  On-site

Requires the ability to work the weekend, holidays, and alternative work hours based on department needs.  May require working at an off-site location.  

Current Shifts, assignment will be based on court needs:
PM Initial Appearance, staffed Monday through Sunday, including holidays: 1:15 p.m. to 9:15 p.m.
AM Initial Appearance, staffed Monday through Sunday, including holidays: 4:30 a.m. to 12:30 p.m.
Courthouse Courtroom, staffed Monday through Friday: 8:00 a.m. to 5:00 p.m.

Additional career opportunities are available with the Arizona Superior Court and Clerk of the Superior Court.  Click on the links below to view their available employment opportunities:

Arizona Superior Court
Pima County Clerk of the Superior Court

The courts offer the same benefits as those provided to Pima County employees. We offer a competitive benefits package to benefit-eligible employees, which includes medical, dental, life insurance, flexible spending accounts, paid vacation, and sick leave. Some benefits require contributions by employees in addition to contributions made by the employer. Please see the link below for a complete description of the offerings.

Pima County Benefits

Retirement Plan participation is mandatory for all eligible employees, to include a mandatory, pre-tax pay deduction.  

Plan eligibility is determined by many factors including prior plan participation and position eligibility.  

You can view the current rates here: 

ASRS Contribution Rates

PSPRS administers the retirement plans for:

• Public Safety Personnel - Commissioned Officers
• Corrections Officers Retirement Plan
• Elected Officials Retirement Plan

Education Reimbursement Program: The program will provide up to $5,250 per calendar year for tuition, required books, registration fees, and laboratory fees. The Employee's lifetime maximum benefit would be for reimbursement of one Bachelor's degree and one Master's degree.

Full-time employees of government organizations may be able to receive student loan forgiveness under the Public Service Loan Forgiveness Program. For more information, click Student Loan Forgiveness | Federal Student Aid.