Court/Docket Clerk - Davis Wright Tremaine LLP

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Court/Docket Clerk to join our team in our New York office.   

Under direct supervision of the New York Managing Clerk, this position is responsible for providing administrative assistance and clerical support to multiple attorneys in areas of state and federal litigation practice and arbitrations for the firm’s NYC office.  Responsibilities also include duties such as case research, filing papers with the court in person and electronically, formatting and preparing basic litigation documents and maintaining docketing calendar.  

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.  

On a typical day you will:   

Essential responsibilities for this role are to work with members of the Managing Clerk’s office, and a team of attorneys,  and legal assistants on all aspects of state and federal litigation and arbitrations, including but not limited to:  

• Assist with in person court filings and requests including but not limited to, attending local calendar calls, submitting courtesy copies, filing under seal, copying of VIP time sensitive court orders,  obtaining copy of transcripts, and obtaining certificates of good standing
• Generate and distribute individual customized daily and weekly reports for attorneys, confirming deadlines and providing managing clerk’s office members with outcome
• Performing and aiding with legal and factual research projects
• Assist with issues arising from service of process, including engaging process servers, skip tracers, etc.

• Assist with tracking of cases of interests, daily and weekly monitoring of pending appellate decisions across multiple jurisdictions
• Maintain a historical record of service and filing of litigation papers
• Compute and calendar corresponding due dates on computer system
• Alert litigation attorneys and paralegals to receipt of court papers and notices, and to impending deadlines
•  Maintain positive, collaborative relationships with court personnel and internal colleagues
• Assist with other special projects, tasks, and/or support as assigned
• Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches and meetings

Join us if you have:

• 2+ years’ experience providing support in a Managing Attorney or in a Managing Clerk office, or equivalent experience dealing directly with the courts, is required; civil litigation legal assistant/paralegal or experience is a plus
• College degree or completion of a legal assistant program desired
• Knowledge of civil procedures; court procedures and rules of all local courts including but not limited to all local courts (SDNY, EDNY, DNJ, Second Circuit Court of Appeals, Third Circuit Court of Appeals, Supreme Court of the United States, New York County Civil Court, New York County Supreme Court, Queens County Supreme Court, Kings County Supreme Court, Bronx County Supreme Court, Richmond County Supreme Court, Appellate Division First Department, Appellate Division Second Department, New York State Court of Appeals, New Jersey State Court (small claims, Superior, and Appellate Division), United States Supreme Court, New York City small claims and civil court cases, New York City Surrogate's Courts
• Knowledge of databases; Pacer; Lexis/Nexis; Westlaw; Compulaw, ProLaw, CourtAlert; MA3000; MSWord; Excel; PowerPoint, courthouse news, bloomberglaw
• Willingness to adapt to and learn new technology, software programs, and upgrades
• Excellent grammar, proofreading and superior organizational skills required
• Strong communication skills, both verbal and written, with clients, attorneys, and staff members and other business contacts are required
• Ability to communicate and handle stressful situations in a professional, calm, courteous manner
• Willingness to work in a team-oriented, service environment.  Exhibit professional maturity and approach litigation as proactive rather than reactive
• Demonstrate firm commitment to providing customer service excellence, i.e., identify and address requests before they arrive, prevent common mistakes that occur during the litigation work process
• Ability to problem solve, think outside of the box to find solutions, and willingness to utilize other areas of the firms resources such as the Library, IT, Word Processing teams
• Ability to prioritize multiple competing requests and clearly communicate to pending and incoming request holders expected completion times
• Demonstrate follow-up skills; follow through a project from beginning to end
• Willingness to learn and assist  with attorney admission applications and pro hac vice applications process in any necessary jurisdiction across the country
• Exhibit a desire to team with support staff, peers, attorneys and administrators by demonstrating willingness to undertake additional responsibilities, research and learn litigation processes and procedures in different jurisdictions, teach and assist others as the need arises
• Ability to maintain reliable attendance record and punctuality
• Flexibility for overtime is essential

Who We Are

Davis Wright Tremaine LLP is an AmLaw 100 law firm with 11 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.  

What’s in it For You?

DWT offers competitive compensation in addition to ample benefits including but not limited to:  

• Choice of health and vision insurance plans
• 2 paid volunteer days for qualifying community service work
• Dental plan
• Fertility and adoption benefit
• Paid sabbatical after 13 years of service
• Tuition reimbursement
• Commuter benefits
• Retirement contribution

This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.  

New York   

The annualized salary range for this position in New York City is $60,000 to $75,000 ($32.97 - $41.21 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law.  Full time employees may be eligible for a bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program.  Additional voluntary programs include:  voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance.  Commuter and Transit programs are also available.   

Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email humanresources_confidential@dwt.com.  

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