Corporate Legal Secretary - DFM & Associates
Dallas, TX 75201
About the Job
Mid-size, full service law firm with clients nationwide is seeking an experienced, motivated and detail-oriented self-starter to join their firm as a Corporate Legal Secretary in their downtown Dallas Office. The Legal Secretary will work under the supervision of the supervising attorneys and provide support to the Corporate/Transactional practice area!
Essential Duties, Responsibilities and Requirements:
Ability to work under the supervision of the assigned attorney(s) and provide support to the corporate/transactional group.
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Drafts letters and documents; collects and analyzes information; organizes client conferences, and attorney meetings; schedules couriers, coordinates preparation of charts, graphs, and expense reports.
Maintains attorney calendar by planning and scheduling conferences, teleconferences, attorney schedules, and travel arrangements.
Communicating and obtaining information; following up on delegated assignments; knowing when to act and when to refer matters to an attorney.
Assists in the submission of billable time and reimbursable expenses; prepares invoices and communicates with clients concerning invoices.
Responsible for responding to, updating, maintaining, and revising audit response letters to clients for the Firm, and maintaining files and updating information on the client database as it relates to the audit response letters.
Opens new client matters files and maintains a list of client matters for attorneys; assists attorneys with conflict checks.
Working knowledge and experience of the law firm industry including office and department procedures, workflows, and organization.
Consistent follow-through and ability to multi-task and effectively balance priorities and meet tight deadlines.
Communicates well, demonstrates teamwork, and collaborates well with others.
Possesses exceptional customer service and people skills and works within a team concept.
Special projects as assigned.
Qualifications:
High School Diploma is required for this role.
Two (2) year or Four (4) year undergraduate degrees preferred but not required.
A minimum of 5 to 8 years' experience and exposure working as a legal secretary in a law firm in the corporate or real estate group required.
Exceptional computer skills and proficiency using Microsoft Office products, including Word, Excel, Outlook, PowerPoint, and Adobe Software.
Experience working with various practice and case management databases (iManage), and timekeeping and billing systems.
Must possess excellent communication skills with the ability to speak and write clearly and informatively and able to read and interpret information.
Must be able to maintain confidentiality.
Must be willing to work additional hours and weekends as required for the role.
Must be dependable and adhere to firm policies and procedures and work the required hours for the role.
Exceptional communication, customer service, organizational, time management and detail-oriented skills required for the role.
The firm provides an excellent benefit package to include parking. The firm offers a one day/per week remote after the first 90 days in the office!
Salary: $75,000-$80,000 DOE
Employment Type: Full-Time
Salary: $ 75,000.00 80,000.00 Per Year
Essential Duties, Responsibilities and Requirements:
Ability to work under the supervision of the assigned attorney(s) and provide support to the corporate/transactional group.
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Drafts letters and documents; collects and analyzes information; organizes client conferences, and attorney meetings; schedules couriers, coordinates preparation of charts, graphs, and expense reports.
Maintains attorney calendar by planning and scheduling conferences, teleconferences, attorney schedules, and travel arrangements.
Communicating and obtaining information; following up on delegated assignments; knowing when to act and when to refer matters to an attorney.
Assists in the submission of billable time and reimbursable expenses; prepares invoices and communicates with clients concerning invoices.
Responsible for responding to, updating, maintaining, and revising audit response letters to clients for the Firm, and maintaining files and updating information on the client database as it relates to the audit response letters.
Opens new client matters files and maintains a list of client matters for attorneys; assists attorneys with conflict checks.
Working knowledge and experience of the law firm industry including office and department procedures, workflows, and organization.
Consistent follow-through and ability to multi-task and effectively balance priorities and meet tight deadlines.
Communicates well, demonstrates teamwork, and collaborates well with others.
Possesses exceptional customer service and people skills and works within a team concept.
Special projects as assigned.
Qualifications:
High School Diploma is required for this role.
Two (2) year or Four (4) year undergraduate degrees preferred but not required.
A minimum of 5 to 8 years' experience and exposure working as a legal secretary in a law firm in the corporate or real estate group required.
Exceptional computer skills and proficiency using Microsoft Office products, including Word, Excel, Outlook, PowerPoint, and Adobe Software.
Experience working with various practice and case management databases (iManage), and timekeeping and billing systems.
Must possess excellent communication skills with the ability to speak and write clearly and informatively and able to read and interpret information.
Must be able to maintain confidentiality.
Must be willing to work additional hours and weekends as required for the role.
Must be dependable and adhere to firm policies and procedures and work the required hours for the role.
Exceptional communication, customer service, organizational, time management and detail-oriented skills required for the role.
The firm provides an excellent benefit package to include parking. The firm offers a one day/per week remote after the first 90 days in the office!
Salary: $75,000-$80,000 DOE
Employment Type: Full-Time
Salary: $ 75,000.00 80,000.00 Per Year
Source : DFM & Associates