Corporate Legal Assistant/Paralegal - Greenbrook TMS NeuroHealth Centers

Greenbrook TMS is seeking a full-time Legal Assistant/Paralegal who will provide legal and administrative support to the Vice President of Legal and Compliance, as well as other members of the executive management team. Primary duties include but are not limited to document preparation and review, contract coordination and management, regular research and analysis, file and discovery organization and maintenance, mail intake and processing, and all other clerical tasks as required.

This position is a remote/hybrid position for a candidate located in Central Florida (ideally Oviedo, Lake Baldwin, Lake Mary, or Kissimmee areas).

Essential Functions and Job Responsibilities:

• Drafts, proofreads, and updates legal documents and correspondence including contracts, lease agreements, and other formal communications.
• Assists with researching regulations, laws, legal articles, and other precedents for the preparation of reports, case files, and corporate legal or compliance recommendations.
• Obtains, examines, and categorizes discovery and other materials for appropriate case and policy preparation.
• Organizes and manages departmental documents and files in paper and electronic filing systems to ensure effective record-keeping and audit controls
• Receives and processes incoming corporate mail, forwarding all correspondence to the appropriate department and recipient(s) in a timely manner.
• Utilizes various programs and resources to collect, extrapolate, and review data for presentations and required regulatory reporting.
• Provides general legal and administrative assistance including meeting planning, taking meeting minutes, schedule management, travel coordination, and other assigned reporting and data analysis projects.
• Supports HIPAA and patient privacy related corporate projects, including the coordination of walkthroughs, the development of training as needed, and the tracking and trending of data.
• Maintains appropriate confidentiality with respect to all privileged business matters and information.
• Adheres to and upholds all applicable federal and state compliance requirements, the Greenbrook TMS Code of Conduct, the Greenbrook TMS HR Manual, policies and procedures, and applicable healthcare fraud, waste, and abuse laws.
• Understands, complies with, and enforces all Greenbrook TMS policies, procedures, codes of conduct, and OSHA and HIPAA privacy rules.
• Other related duties as assigned.

Competencies, Skills, and Abilities:

• Strong commitment to the provision of outstanding internal and external customer service.
• Capacity to maintain professionalism while interfacing with executives, employees, and other key stakeholders.
• Excellent interpersonal communication and organizational skills with acute attention to detail.
• Ability to prioritize and manage multiple responsibilities with a focus on time and change management.
• Enthusiastic self-starter with willingness to learn and provide flexible support as needed.
• Dedication to creative problem-solving and critical thinking in a fast-paced corporate environment.

Education and Experience Requirements:

• At least three years of work experience as a paralegal under the direct supervision of an attorney, OR
• At least five years of experience as an administrative assistant (preferably in a law firm or in a corporate legal department), legal assistant, legal secretary, or paralegal, OR
• Graduation from an American Bar Association (ABA) approved program or a program of equivalent rigor, with national certification from a program recognized by the Florida Alliance of Paralegal Associations and one year of work experience as a paralegal, OR
• Completion of a bachelor’s degree in any field with either at least 24 semester hours of paralegal studies courses and one year of work experience as a paralegal, OR
• Completion of an associate degree in that includes a minimum of 60 semester credit hours with at least 24 of those in paralegal coursework and two years of work experience as a paralegal.
• Understanding of legal language and principles, research methods, contracts, and other related matters.
• Highly proficient technical skills including but not limited to Microsoft Office applications (specifically Word, PowerPoint, Outlook, and Excel).
• Knowledge of healthcare landscape and publicly traded corporate structure preferred but not required.
• Authorization to work in the United States without requiring authorization sponsorship by the company for this position now or in the future.
• A satisfactory background check inclusive of driving records, criminal records, employment references, education, Social Security and OIG/GSA exclusions.

We offer a competitive pay range (based on education level and prior experience) PLUS a generous benefits package including 401(k) with company match, paid time off, and medical/dental/vision benefits.

Who we are:

Operating through 130 Company-operated treatment centers, Greenbrook is a leading provider of Transcranial Magnetic Stimulation ("TMS") therapy and Spravato® (esketamine nasal spray), FDA-cleared, non-invasive therapies for the treatment of Major Depressive Disorder ("MDD") and other mental health disorders, in the United States. TMS therapy provides local electromagnetic stimulation to specific brain regions known to be directly associated with mood regulation. Spravato® is offered to treat adults with treatment-resistant depression and depressive symptoms in adults with MDD with suicidal thoughts or actions. Greenbrook has provided more than 1.3 million treatments to over 40,000 patients struggling with depression.

Over 16 million Americans are affected by depression. Greenbrook TMS is changing the way that depression is treated, and YOU can be part of making a positive difference in the lives of patients by joining our amazing team!

To learn more about our WHY, click here: https://youtu.be/yrr-wlFftT0

For patient testimonies on HOW we are transforming lives for the better, click here: https://www.greenbrooktms.com/patient-stories

Greenbrook TMS is a growing company seeking dedicated individuals who will be key employees as we expand - come join us!

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