Corporate Events Coordinator at MTK Resources Corp.

Our client is looking for a contract to hire an Events Coordinator. This role is in office Monday through Friday. Hours are 9am to 5pm with OT as needed for events.

The Events Coordinator is responsible for the tracking of incoming event requests for internal and external events and managing the event management system. The Coordinator will also manage small internal events, including reserving in Resource Scheduler and creating diagrams. The Coordinator will assist the department as needed.

This role may offer the opportunity to contribute to broader initiatives and assume other responsibilities as directed by the Executive Director of Events Management and Programming and the Vice President for Institutional Partnerships

Responsibilities:

· Manage incoming requests for both internal and external events. As part of this, create and manage tracking sheet of all internal event requests submitted through the event management system (EMS).

· Manage and update team staffing calendar.

· Manage the company wide event scheduling program, Resource Scheduler (RS).

· Prepare and distribute the weekly upcoming events report. This report includes events on the calendar for the next two weeks and is distributed to the events team. It is used to update the senior staff.

· Manage materials for weekly inter-departmental events meeting, including diagrams and maintenance/security requests.

· Review and manage the employee Engagement calendar, visible on the company portal, with the Vice President of Institutional Partnerships and the Event Manager.

Communications and Training :

· Conduct one-on-one training sessions for RS with new employees.

· Provide in-house training in diagramming software to incoming team members, and other department organizers.

· Manage administration of any digital/web platforms used for event registration.

Event Support and Reception :

· Be the frontline contact for incoming phone calls/walk-ins.

· Manage assigned internal clients.

· Support events team in troubleshooting during events.

· Perform daily checks of room setup for day’s events.

· Once a week, send out feedback survey to clients who hosted events in week prior.

· Review surveys and provide monthly report on survey results to Executive Director of Event Management and Programming, Vice President of Institutional Partnerships, and CFO. Flag any critical issues earlier in month as needed.

Other :

· Perform miscellaneous tasks/projects as assigned needed to support group mission.

· All other duties as assigned.