Corporate Event Planner Assistant - Digital Motion Event Services

Corporate Event Planner Assistant

Digital Motion Event Services

In this role, you will assist logistical planning, development and implementation for virtual, hybrid and onsite meetings   across   various   industries.   You will collaborate with planning peers and departmental teams alike to help ensure each event is executed flawlessly and compliantly. You will be responsible for reporting and tracking client hours. You will help keep client projects running on time, on budget and within the client's vision. 

GENERAL JOB ROLE:

• Work with the planning team, departmental teams, and client to ensure all milestones are clearly communicated and met. Be consultative in your approach – being a team player is vital. 
• Consult with clients in order to determine objectives and requirements for meetings, conferences, and other events.
• Support Event Planning Team with administrative work, research and task list items.
• Partner with your planning peers to create clear, simple attendee, exhibitor, and speaker communications, supporting documentation, and other items to help ensure smooth planning and client engagement. 

• Communicate effectively with all vendor partners, when needed.  Including but not limited to hotel, transportation, signage vendors and more.

• Ensure everyone, from client to attendee to exhibitor has a positive and memorable experience from initial planning stage, through onsite/virtual production, and close of meeting. 

QUALITIES NEEDED:

• College degree.
• Understanding of event planning and event flow.  Must possess an in-depth understanding of the different phases and logistical details of an event or meeting flow.

• Excellent communication skills.  The ability to speak to all levels of client interaction, including great communication with C-suite executives, event attendees, sponsors, exhibitors, team members, and vendors. 

• Client first approach.  Have a strong dedication toward serving clients with grace andconfidence.

• Able to maintain project deadlines and keep projects moving forward.
• General knowledge of technical aspects of virtual and hybrid meetings and how those relate to the production of the overall meeting.

• Multi-tasking.  Managing multiple priorities and being flexible. Having exceptional problem-solving skills, calm under pressure and work well in a collaborative environment.

Part-time, project based work.