Corporate Assistant - American Credit Acceptance

American Credit Acceptance (ACA) is hiring a Corporate Assistant!   If you have the desire to help organize, coordinate and keep others timely, please consider this role!    We need your assistance!  

At ACA, our Corporate Assistant enhances senior leader’s effectiveness by performing administrative duties. Responsibilities may include screening calls; managing calendars; making travel, meeting, and event arrangements; preparing reports and financial data; as well as customer and employee relations. Sensitivity to confidential matters is required. 

Essential Functions 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions listed below. 

• Serves as the primary administrative support personnel to Chief Servicing Officer  
• Manages and maintains the executive’s schedule, appointments and travel arrangements 
• Prepare expense reports in Concur for processing by Accounts Payable  
• Arranges and coordinates meetings for executive and direct reports, ensuring that all necessary information and materials are available 
• Prepares and edits drafts of correspondence, communications, presentations and other documents in advance of meetings, disseminating, as requested 
• Develops and maintains filing systems, as needed 
• Arranges and schedules travel for executive, as needed, obtaining the most cost-efficient flights/hotels/car rentals available 
• Coordinates calendars, schedules and travel for prospective candidates for executive and senior leadership roles reporting directly to COO 
• Performs other related functions delegated or assigned by the Executive Assistant 
• Contributes to company programs and initiatives 
• Other tasks as assigned 

Qualifications 

• 3+ years of experience in an administrative assistant role 
• Must be proficient in Microsoft Office products, specifically with Excel, Word, PowerPoint and Outlook and be technically inclined. Skills in Visio are preferred 
• Positive attitude; high energy; assertive 
• Must possess a strong ability to prioritize 
• Outstanding organizational and planning skills 
• Exceptional verbal and written communication skills 
• Excellent customer service skills 
• Be a self-starter, able to work independently utilizing good judgment and decision-making skills 
• Good problem-solving skills 
• Ability to work under and maintain confidentiality 
• Attentive to detail and accuracy 
• Flexibility 
• Proficient computer skills and strong willingness to learn any additional relevant software 

Supervisory Responsibility 

This position has no supervisory responsibilities. 

Work Environment and Physical Demands 

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. 

Position Type/Expected Hours of Work 

This is a full-time position with a work schedule of Monday-Friday with some schedule variations as needed. 

Travel 

No travel is expected for this position. 

EEO Statment

ACA provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ACA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

California Privacy Notice
"As an employer of California residents, we are dedicated to protecting your privacy rights. Any personal information you provide during the application process will be used solely for permitted internal purposes and will be handled in accordance with applicable privacy laws. By applying to this position, you consent to the collection, use, and disclosure of your personal information as described in our Employee Privacy Notice."

Please note this job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

You are not officially considered an applicant unless you have completed an employment application in ACA’s online applicant tracking system, iCIMS.