Corporate Accounting Administrator - TranSystems Corporation

We are excited to share once again TranSystems has been recognized as a top 100 design firm by Engineering News-Record in 2023.   For more than 50 years, TranSystems has committed to a mission of performing engineering and architectural planning, design, and construction solution services in a manner that is both safe and in compliance with all applicable regulatory and client requirements.  At TranSystems, we have established and continue to nurture a culture that is committed to providing quality services for our clients.  We’re looking for top talent to grow with our firm.

What you'll be challenged to do:

TranSystems seeks a detail oriented Corporate Accounting Administrator with strong problem solving skills.  This person must have excellent written, communication, and math skills as well as the ability to multi-task several different responsibilities.  An individual that works well under pressure in a fast-paced team-oriented environment and knows how to prioritize as well as when to involve upper management is desirable for this position.

Provides project support to local office project administrative staff, including project setup, invoicing, accounts receivables/payables, document processing, and other related tasks; basic project support; and special projects as directed by your supervisor.  Must have excellent computer and customer service skills.

Responsibilities May Include:

• Review the set up of new projects in system workflow, Costpoint (financial software) and Project Forecast against company policy and procedures
• Review contract documents for required scope, fee, insurance and authorization
• Review project amendment contracting documents and budget adjustments
• Review subconsultant agreements and certificate of insurance to verify client requirements are met
• Assist local office billing staff with issues processing client invoices
• Assist with project reviews
• Act as the corporate point of contact for assigned offices
• Ability to handle multiple projects and flexible to change
• Daily communication with local Project Accounting teams with project setup/supplementing, invoicing and other issues as they arise
• Daily & Diverse communication with Project Managers and local/area/regional leadership                                                                                                               
• Assist with Onboarding, to include training on all TranSystems accounting systems
• Assist Vice President of Project Accounting with various task as assigned      
• Backup to Accounts Payable Specialist, when needed, on reviewing Accounts Payables (Perceptive Content) and Employee Expense Reports (Concur)

What you bring to our firm:

• Minimum 2-3 years of experience in an accounting/administrative role.  Four year degree(or working toward degree) may be substituted for experience.
• Proficient with Microsoft Office Suite mainly Excel. 
• Experienced in frequent interface with company peers, office personnel, middle and upper management, corporate employees, and client 
• Actively engages multiple perspectives when solving problems, seeks to learn from peers, and encourages reciprocal learning among team members.
• Actively advocates for full inclusion in the workplace, fostering an environment that welcomes diversity and values equity for all employees, partners, clients, and the communities that TranSystems serves.

What we’d prefer for you to bring to our firm:

• Four year degree
• Background in contract review and project setup with an engineering or construction company
• Architectural/Engineering industry experience
• Familiarity with Deltek products (Vision, CostPoint, VantagePoint)

Work Environment:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet, but at time there will be surrounding activities in an open office setting that must be dealt with.The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit, use hand and fingers to operate a computer keyboard, mouse, and telephone keyboard, and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include ability to adjust focus. The employee may be required to travel.

Featured Benefits: 

• Hybrid (in-person and remote) work environment.
• Comprehensive health benefits package including wellness, maternity/paternity leave, and employer paid AD&D, STD, and LTD.
• 401(k) company match
• Vacation accrual separate from sick time.
• Eleven (11) paid holidays for 2024 with the option to substitute 2 holidays for employees to celebrate other day(s) of significance.
• Six (6) day winter break in 2024 that is included in the paid holiday schedule.

TranSystems is proud to be an equal opportunity / affirmative action employer and ensures nondiscrimination and equal employment opportunity in all programs and activities in accordance with all applicable laws and regulations. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, age, national origin, pregnancy status, marital status, sexual orientation, genetic information, citizenship status, disability, protected Veteran status or any other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law).

As the employer of choice, we are committed to action and strive for a company that reflects the vast diversity of our country and the communities we serve. TranSystems is committed to embracing diversity in all forms, including race, culture, age, sexual orientation, gender identity, disability, veteran status, thought and religious background. We acknowledge the impacts of prejudice and discrimination on historically underserved communities. We commit to establishing a more diverse, inclusive and positive work environment that drives innovation.

Recruiters or staffing agencies: TranSystems is not obligated to compensate any external recruiter or search firm who presents a candidate, their resume, or profile to a TranSystems employee without 1) a current, fully-executed agreement on file and 2) being assigned to the open position (as a search) via our applicant tracking solution.

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