CORP. DIRECTOR OF MATERIALS MANAGEMENT/SUPPLY CHAIN - AHMC Healthcare

POSITION SUMMARY
The primary responsibility of the Corporate Director of Materials Management/Supply Chain is the management and supervision of the evaluation, procurement, storage, distribution, and forecasting of all supplies and equipment. The Corporate Director of Materials Management/Supply Chain is responsible for the overall activities of the Corporate Materials Management Department, which includes the coordination of Group Purchasing Organization (GPO) contracts and the Materials Management computer system. The incumbent will interact effectively and professionally with facilities directors, executives, and managers and corporate to reach positive outcomes. The incumbent plans, organizes and directs the supply chain processes in accordance with established policies and in compliance with the Joint Commission, state and federal regulatory requirements. The incumbent recommends budget information to the facilities for capital expenditures, operating expenses and revenue. The incumbent uses independent judgment to make decisions related to Materials Management activities dealing with assigned projects. The incumbent assist the Chief Financial Officer with company-wide initiatives.

ESSENTIAL JOB FUNCTIONS

1. The incumbent establishes and maintains policies for purchasing, receiving, and warehousing, general stores, and supply distribution.
2. The incumbent is responsible for the management and supervision of the evaluation, procurement, storage, distribution, and forecasting of all supplies and equipment.
3. The incumbent develops long/short range goals and objectives for the operations and supply chain functions in concert with the facilities and company business strategy(ies).
4. The incumbent works to develop standardization of products and equipment. Coordinates the standardization of supplies and equipment within the organization.
5. The incumbent maintains in depth knowledge of Group Purchasing Organization (GPO) purchasing program and solid knowledge of other GPO product category programs.
6. The incumbent is responsible for the overall activities of the Materials Management Department, which includes the coordination of Group Purchasing Organization (GPO) contracts and the Materials Management computer system.
7. The Corporate Director of Materials Management/Supply Chain is responsible for contract management. Develops, maintains and coordinates a system for regularly scheduling contract reviews.
8. The incumbent negotiates costs with suppliers that meet budget, deliver the best financial deal, while achieving a sustainable relationship with the supplier and never compromising on quality or patient care. Constantly works with and challenges, suppliers to search for efficiencies.
9. The incumbent forecasts usage and costing models, as well as supplier auditing to ensure contract compliance. Leads the development and implementation of demand and supply planning processes, tools, and technologies.
10. The incumbent reviews routinely purchasing practices to assure that staff are procuring and utilizing appropriate contracts and tiers.
11. The incumbent is responsible for selection of suppliers giving consideration to quality of service and cost to the organization.
12. The incumbent assists in planning and budgeting phases of supply and equipment purchases. Provides various cost and usage reports. Creates system of supply cost containment and equipment/instrument control.
13. The incumbent ensure accurate data is reported through interfaces with Finance/GL Accounting.
14. The incumbent works primarily with procurement, inventory, distribution and hospital/department leadership to create a supply chain environment designed to reduce supply and equipment expenditures and improve supply chain efficiencies.
15. The incumbent works with identified vendors and distributors to develop and implement various inventory controls and distribution and tracking systems.
16. The incumbent negotiates with supply and equipment vendors to ensure cost effective purchasing.
17. The incumbent participates in performance improvement and continuous quality improvement activities.
18. The Corporate Director of Materials Management ensures compliance with all policies, applicable laws, and regulations.
19. The incumbent complies with all organizational policies and standards regarding ethical business practices.
20. The incumbent represents the organization in a positive and professional manner at all times.
21. The incumbent provides leadership and guidance to the directors, managers, and supervisors as it relates to the implementation of specific projects as needed. The incumbent recommends budget information to the facilities for capital expenditures, operating expenses and revenue.
22. The incumbent is responsible for assuring that assigned projects are completed in a timely, within budget, and in an efficient manner.
23. The incumbent is responsible for coordinating with internal and external resources to ensure the success of the assigned projects.
24. The incumbent is responsible for keeping abreast of relevant issues that may affect Materials Management/Supply Chain. The incumbent is to maintain his/her immediate supervisor informed of any issues that may affect the positive outcome of a designated project.
25. The incumbent assists the Chief Financial Officer with company-wide initiatives.
26. This position is responsible for assuring all stakeholders are well informed and have the tools necessary to execute as needed.
27. The incumbent is accountable for communicating to his/her immediate supervisor of any possible issues, which may arise in order to proactively develop an action plan to minimize or eliminate the issue.
28. The incumbent is responsible for acting in an ethical manner at all times.
29. The incumbent complies with the company’s Code of Conduct and Conflict of Interest Policy at all times.
30. The incumbent is responsible for complying with company policies, the Joint Commission Standards, CDPH regulations, local, state, and federal laws.
31. The incumbent develops and analyses reports to provide educated sound recommendations related to programs and other activities related to the specific projects as necessary.
32. The incumbent assists in the research, planning developing, and implementing of new policies and procedures as necessary or requested.
33. The incumbent performs other duties as assigned.

TRAINING/EXPERIENCE

1. Five+ year’s professional leadership experience in Materials Management/Supply Chain in an acute care health care environment.
2. Bachelor’s (BS or BA) degree in business administration, accounting, or related field.
3. Demonstrated excellent negotiation skills.
4. Must possess the skills to determine appropriate course of action in complex situations.
5. Must possess the ability to work independently, exercise creativity, be attentive to detail, be complaint with regulations, and maintain a positive attitude.
6. Must demonstrate the ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of work.
7. Knowledgeable in laws and regulations affecting the materials management/supply chain field.
8. Knowledge of federal, state and local regulations affecting the healthcare field. Must maintain confidentiality of all medical, financial, and legal information.
9. Knowledge of HIPAA and privacy regulations. Ensures compliance with HIPAA and privacy regulations.
10. Must possess excellent communication skills. Must have excellent oral and written skills.
11. Ability to communicate effectively with internal and external resources.
12. Demonstrated ability to handle difficult situations involving employees, patients, physicians, or others in a professional and effective manner.
13. Must possess excellent human relations skills. Must have strong teambuilding skills and ability to effectively influence others.
14. Must possess excellent critical thinking skills. Must have a high degree of planning, organization, and detail oriented skills.
15. Must possess strong organizational skills with ability to multi-task, and prioritize workload.
16. Ability to lead an effective and efficient team. Demonstrated ability to influence and motivate employees to provide excellent service in an efficient and professional manner.

Dimensions
AHMC provides management services to AHMC Anaheim Regional Medical Center with 223 beds, Garfield Medical Center with 211 beds, Greater El Monte Community Hospital with 115 beds, Monterey Park Hospital with 102 beds, San Gabriel Valley Medical Center with 273 beds, Seton Medical Center with 357 beds, Seton Medical Center Coastside, a 116-bed skilled nursing facility, and Whittier Hospital Medical Center with 172 beds. The facilities are Medicare and Medi-Cal certified and accredited by The Joint Commission on Accreditation of Healthcare Organizations. The hospitals provide healthcare services reimbursed by Medicare, Medi-Cal, traditional insurance plans, PPO, HMO and under capitated arrangements.