Coordinator - Property Management and Engineering Operations - JBG SMITH

WHO WE ARE

JBG SMITH owns, operates, invests in, and develops a dynamic portfolio of high-growth mixed-use properties in and around Washington, DC. Our creativity and scale enable us to be more than owners—we are place makers who shape inspiring and engaging places, which we believe create value and have a positive impact in every community we touch. 

JBG SMITH has been named multiple times as one of the Washington Post’s Top Workplaces in the region and we pride ourselves in both our outstanding work environments and opportunities for career growth and advancement.  

POSITION SUMMARY

The Coordinator is responsible for overseeing a full range of projects and operational support for the Chief Engineer, Assistant Chief Engineer, and the Property Management team.

WHAT YOU'LL DO

Responsibilities include, but are not limited to, the following:

• Manage the research and processing of accounts payable invoices in Nexus/MRI, the online payment software
• Serve as a liaison with partner vendors and other internal departments, including but not limited to property management, accounting and lease administration
• Manage vendor agreements: generate utilizing templates, manage signature execution, tracking and publication/archiving
• Maintain general knowledge of department procedures, and serve as the department point of contact for general inquiries
• Archive and post documents using Workdocs and other e-document storage systems
• Publish and distribute internal communications using email and Workdocs
• Provide daily administrative support for Engineering Services leadership and Property Management team
• Monitor compliance of vendor and tenant certificates of insurance
• Assist Engineering and Property Management Teams with creating, tracking and monitoring purchase order agreements.
• Monitor, create and manage work ticket submissions in the property online work ticket systems.
• Assist Engineering and Property Management Teams with production and submission of monthly reports.
• Complete special projects and other duties as assigned 

WHAT YOU'LL NEED TO SUCCEED (REQUIREMENTS)

• High school diploma or equivalent required; College degree preferred
• Three (3) or more years of office experience, preferably in the facilities management, or real estate industry with a basic understanding of general accounting procedures
• Tenant may require additional background screening and or documentation

Technical Skills:

• Familiarity with accounting practices and software applications, with the ability to learn and effectively use internal applications such as Yardi II Voyager/PayScan, MRI Angus, ServiceFactor, Corrigo Enterprise/Pro, SightPlan, Nexus, etc.
• Proficiency with Microsoft Windows, Word, and Outlook is required; and intermediate-level skills or better with Microsoft Excel is required.
• Proficiency with Microsoft Teams, SharePoint, Workdocs, Smartsheet and Outlook is preferred.
• Knowledge of and experience working with databases, tables, queries, and reporting is preferred, Microsoft Access experience or equivalent is desired.
• Experience working with customer relationship management and maintenance management systems is preferred.

Other Skills/Requirements:

• Excellent interpersonal and communication skills (both verbal and written)
• Accurate typing, strong organizational, and detailed record-keeping skills
• Ability to effectively manage and complete multiple, concurrent projects, and tasks
• Analytical skills: accurately collect, interpret, organize, and evaluate detailed data
• Must be dependable, punctual, have excellent attendance, ready to work Monday through Friday from 8:00 am to 5:00 pm and have schedule flexibility and able and willing to work earlier or later on occasion as needed for Company business (employee events, early/late meetings, deliverables, etc.).

Other Important Attributes:

• Self-directed, self-motivated, demonstrates initiative to resolve issues, and possesses a strong desire and ability to learn and understand
• Friendly, helpful collaborator with a positive, customer-service attitude
• Must always present a professional (neat, clean, etc.) appearance, positive, and calm demeanor
• Flexible, versatile, quickly adapt to rapidly changing priorities, and able to work well under pressure
• Must be confident and capable when communicating with customers inside and outside the Company

Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions to the extent the Company may do so without undue hardship.

While performing the duties of this job, the employee is frequently required to talk or hear. The employee is regularly required to walk, sit, and use hands to finger, handle, or feel. The employee is occasionally required to stand, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, taste or smell, and lift and/or move up to 25 pounds. Special vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions to the extent the Company may do so without undue hardship.

While performing the duties of this job, the employee is subject to extremes of temperature while working in mechanical rooms, on cooling towers or outdoors. The employee is occasionally exposed to wet or humid conditions, working near moving mechanical parts, work in high, precarious places, fumes or airborne particles, toxic or caustic chemicals, and outdoor weather conditions.  The noise level in the work environment is usually moderate.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

HOW WE SUPPORT YOU

JBG SMITH offers a bonus program, renewal incentives, and a competitive benefits package; including up to $5,200 annual reimbursement for professional development opportunities.

For a complete benefits overview, please visit the benefits section of our careers page. In addition to providing employees with a great place to work, we offer a 20% housing discount at select JBG SMITH communities.

JBG SMITH is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer; making decisions without discrimination on the basis of race, color, religion, sex, ancestry, national origin, age, military or veteran status, mental or physical disability, sexual orientation, gender identity, genetic information, citizenship, or any other protected class, in accordance with applicable law.