Coordinator of PEIMS - Etoile Academy Charter School

The PEIMS Coordinator is responsible for overseeing PEIMS data and PEIMS submissions,

managing the registrars to ensure data quality.

System Level Records and Reports

• Coordinate the collection, integration, and formatting of all data required for PEIMS submission according to TEA PEIMS Data Standards
• Work cooperatively with campus, business office, and human resources staff to collect, organize, and format data required for submission of district PEIMS data on time
• Run edits, reports, and verification checks on data to ensure accuracy of information
• Distribute edits and reports to appropriate staff for analysis, verification, and correction.
• Submit complete and accurate PEIMS data in the Texas Education Agency (TEA) prescribed format to the education service center (ESC) for processing using a computer terminal or personal computer

• Verify data submitted to TEA and submit corrections on time
• Maintain student management system parameters for the campus
• Create and disseminate information on behalf of the PEIMS Department
• Participate in the evaluation of SIS (Student Information Systems) PEIMS Modules for accuracy and comprehensiveness
• Provide accuracy of information through editing reports and verification of data
• Ensure appropriate staff receives edits and reports for analysis, verifications, and corrections

Campus Level Records and Reports

• Collect and enter attendance and PEIMS data into the established database and verify the data's accuracy according to established procedures
• Prepare and print reports, including attendance reports, grades, class or personnel rosters, six week financial reports, end-of-semester reports, or accounting reports
• Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable

• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folders, and entering student data into appropriate databases
• Assist parents, students, and faculty with questions regarding student attendance
• Process and transmit requests for student information and transcripts
• Work with registrars, nurses, and office managers to call parents to verify student absences
• Report all attendance problems to a designated administrator
• Work alongside ELL Coordinator and Director of Special Education to ensure all coding and ARD/LPAC documentation is accurate in our SIS and on ELL/SPED software

Training and Technical Support

• Guide campuses regarding TEA-required reports such as the Campus Summary
• Report, Attendance Verification Report, Enrollment Verification Report, and Student Detailed Report
• Provide training and support to campuses and business and human resources staff responsible for processing PEIMS data.
• Provide onsite support for new personnel.
• Receive PEIMS-related information from ESC and TEA and disseminate it to other staff in a timely manner, including updates to PEIMS Data Standards
• Attend all regional PEIMS workshops and disseminate information to appropriate staff as assigned by the PEIMS Coordinator
• Provide support and training to leaders and other home office personnel on the SIS system specifically around attendance, grades, and data entry

Qualifications:

• Bilingual preferred
• Ascender experience preferred
• Experience working at Etoile Academy or high achieving charter preferred
• Excellent communication and interpersonal skills and the ability to establish and maintain effective and collaborative working relationships with a diverse staff

• Alignment with the school's mission to ensure that every student in grades K through 8 has the academic and character foundation necessary to succeed in high school, graduate from college and pursue ambitious life goals.

• Demonstrated application of Étoile Academy's core values: Respect, Excellence, Ambition, Community, and Hard work