Coordinator, Human Resources - The Panther Group

Coordinator, Human Resources

Based in the New York office, the Coordinator, Human Resources will be primarily responsible for supporting the New York office as well as the Human Resources department in a variety of areas including, but not limited to, local recruiting and onboarding, updating and maintaining personnel related data, and general HR administrative support for both local and global HR. This role will report into both the Human Resources Senior Manager and the New York Director of Administration.
Responsibilities include:

• Ensures that best practices related to maintaining personnel and employment related data are followed and that all required approvals and firm policies/procedures have been confirmed and adhered to.
• Serves as an HR resource to the NY office, responding to questions and inquiries related to firm policies and procedures. Actively seeks to develop strong working relationships with attorneys and staff.
• Partners with the NY Management team to provide recruiting support for local staff positions in the New York office. Develops effective partnerships with hiring managers to understand and successfully support their recruiting needs.
• Leverages the Firm’s applicant tracking system, viRecruit, in order to effectively manage open positions and candidates.
• Reviews applications, conducts phone screens, schedules interviews, completes pre-employment checks, and extends verbal and written offers of employment to successful candidates.
• Enters new hires into the Firm’s onboarding platform and partners with members across various departments to ensure new hires are setup correctly and timely.
• Responds to inquiries regarding the Onboarding platform to ensure individuals are able to complete tasks timely.
• Administers the new hire orientations for the NY based staff employees and assists with the completion and review of I-9 forms.
• Acts as a liaison for matters related to the day-to-day workflow and operations between HR and other core business units including Benefits, Payroll, Finance, IT and Marketing.
• Coordinates federal, state and city labor law posters for the NY office to ensure compliance.
• Assists with the staff year-end review process.
• Provides support to the HR department during peak seasons, and on an as-needed basis.
• Provides back-up support responding to the HR department email account by responding to inquiries from staff, management, and attorneys globally.
• Provides general administrative support to local office and the global HR department, as needed.

Qualifications

• Capable of maintaining confidence of personal and highly sensitive information.
• Effective communication skills (written and verbal) to interact with all levels of leadership, technology and business partners along with managing a productive working relationship.
• Strong organizational skills with ability to prioritize multiple tasks and priorities, while meeting deadlines in a fast-paced environment.
• Strong attention to detail.
• Demonstrated knowledge of general Human Resources practices and principles and federal and state regulations.
• Critical thinking and sound judgment with ability to analyze and resolve problems.
• Demonstrated high level of proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
• Ability to work overtime as necessary

Skills

• Bachelor’s Degree in Human Resources or related field or equivalent relevant work experience required.
• Minimum of two years of work experience in Human Resources department at a law firm or other professional services organization strongly desired.
• Completion or ongoing pursuit of a Professional Human Resources certification a plus.
• Experience with onboarding platforms, such as SilkRoad, and applicant tracking systems, particularly viRecruit, strongly desired.
• Demonstrated knowledge of Human Resources, Payroll and Benefits practices and principles. As well as general knowledge of employment laws and regulations and data privacy laws.