Coordinator, Human Resources - Zeiss Group

The HR Coordinator role focuses on supporting and coordinating activities in the U.S. Human Resources function for Carl Zeiss Vision Inc., operating from our Headquarters office in Hebron, Kentucky. A "support" role in Carl Zeiss Vision Inc. Human Resources means meaningful and substantial input and collaboration with talented colleagues and individual initiative under the supervision of an accountable manager, with opportunities to observe strategic leadership in action.

Primary duties include operational support in most or all aspects of the Human Resources function, not limited to maintaining HR related records, creating and processing HR transactions, and coordinating HR processes. The HR Coordinator is also responsible for directly supporting the HR Executive and the Benefits and Leaves Manager.

The successful candidate in this role has a love of learning and a plan for long-term growth, is self disciplined, acts with integrity, engages and presents the ZEISS brand and Human Resources in a positive and professional manner, and consistently takes action to advance organizational objectives and personal development.

• Maintain personnel files, HR records, forms, and documentation
• Create, respond in, and process transactions and maintain data within HRIS and other systems (e.g., Fortis, ADP, iApplicant, E-Verify, etc.) and in coordination with third party vendors and systems.
• Create and process internal Personnel Action Notice (PANs)
• Coordinate HR functional forms and documentation for processes including Leaves of Absence, Worker's compensation, Verification of Employment, claims submission, document retention, eligibility verification, audit support
• Provide operational support for many aspects of Benefits and Leaves not limited to absence management, open enrollment and employee engagement events, orientation, billing/invoicing reconciliations, ACA and EEOC reporting under the supervision of Benefits Manager
• Responsible for gathering HR data and running HR reports (ad hoc reports, term report, etc.)
• Assistance with new hire orientation and processing new hire paperwork
• Assist department with projects that are often of a confidential nature
• Assist with coordination of company events and trainings
• Organize and track central repository of employee development plans and performance reviews
• Organize and administer collection of job descriptions
• Maintain and administer policy documents
• Administer Immigration/Mobility process
• Prepare presentations for Senior Management and provide assistance on various projects
• First-level internal customer support
• Send and receive FedEx packages
• Performs other general HR functions or administrative duties or projects as needed

SECONDARY RESPONSIBILITIES

• Perform other duties as assigned.
• Support HR Business Partners

QUALIFICATIONS

Required

• HSD / GED
• Diploma
• Preferred - Bachelors
• HR, Business, Related Field

CERTIFICATIONS/ LICENSES/ REGISTRATIONS

Required

• Not Applicable

Preferred

• PHR, SHRM-CP

EXPERIENCE

Years & Type Required

• 1 Year relevant experience

Years & Type Preferred

• 2+ Years related experience

KNOWLEDGE / SKILLS / ABILITIES

Required Knowledge / Skills / Abilities

• Ability to perform primary responsibilities in the assigned work location(s) on a defined schedule with reasonable regularity, maintain quality and timelines, take direction, and change focus, with or without reasonable accommodation
• Ability to understand and apply federal, state and local changes and/or new regulations/laws pertaining to human resources practices, policies, and programs.
• MS Office including intermediate Excel, PowerPoint, Word, and Outlook.
• Excellent communication and decision-making skills.
• Ability to maintain the highest confidentiality and work independently and in a team.
• Ability to prioritize and provide feedback and observations as it relates to departmental performance.
• Ability to research information on various subject types and provide concise reports.
• Must have strong quantitative, analytical, and problem-solving skills.
• Ability to multi-task and work effectively during periods of higher pressure while maintaining excellent customer service.
• Self-starter and able to perform in a fast-paced change environment.
• Ability to work well with people at all levels of the organization. Preferred Knowledge / Skills / Abilities
• Not Applicable

TRAVEL

Type: Domestic | Percent: from 0% to 5%

PHYSICAL (Check applicable boxes.)

X Carry 15 Ibis

☐ Climbing
☐ Crawling
☐ Crouching
☐ Driving
☐ Fine Manipulation
☐ Foot or Leg Controls
☐ Gross Manipulation
☐ Hearing

☐ Kneeling

X Lifting 15 lbs.

☐ Pulling
☐ Pushing
☐ Reaching at Shoulder
☐ Reaching below Shoulder
☐ Reaching Overhead

X Sitting

☐ Sitting & Standing at Will
☐ Speaking

☐ Standing
☐ Stooping
☐ Twisting
☐ Visual Acuity Far

X Visual Acuity Near

☐ Vision Color
☐ Vision Peripheral
☐ Walking

X Other(s) Communication in-person and/or via technologies

JOB COMPLEXITY & CONDITIONS

COMPLEXITY
Intermediate Level - Applies skills and job knowledge in area of specialization; may adapt procedures, operations, techniques, tools, materials, and/or equipment to meet needs of area of specialization; may work on non-routine tasks; resolves issues/makes working decisions within area of specialization or responsibility with minimal supervision.

CONDITIONS
Office - Climate controlled environment is fast paced with rapidly changing priorities. Works in a temperature-controlled environment with limited exposure to noise. Prolonged sitting and use of a computer and phone. Working additional hours on short notice, including weekends, may be required. May be required to work via remote at times to be determined.

EQUIPMENT USED

Office - Standard office equipment (including but not limited to telephone, smartphone, computer, I-pads, printer, 10-key calculator facsimile and copier). Standard office software including Microsoft Office applications and special industry software.

Physical Requirements - The physical requirements described in "Qualifications" above are representative of those which must be met by an employee to successfully perform the primary functions of this job. Reasonable accommodations may be made to enable individuals with qualifying disabilities, who are otherwise qualified, to perform the primary functions.

EEO Requirements - The company is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, creed, physical or mental disability, marital status, sexual orientation, citizenship status,

Your ZEISS Recruiting Team:
Cheriece Williams, Emilio Arias

Zeiss provides Equal Employment Opportunity without unlawful regard to an Applicants race, color, religion, creed, sex, gender, marital status, age, national origin or ancestry, physical or mental disability, medical condition, military or veteran status, citizen status, sexual orientation, pregnancy (includes childbirth, breastfeeding or related medical condition), genetic predisposition, carrier status, gender expression or identity, including transgender identity, or any other class or characteristic protected by federal, state, or local law of the employee (or the people with whom the employee associates, including relatives and friends).