Coordinator, Government Affairs - AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn. 

The Coordinator, Government Affairs will be responsible for the following tasks.

Responsibilities:

• Communications
  • Develop streamlined communication processes to ensure AbbVie’s enterprise Government Affairs organization shares information and meets appropriate deadlines.
  • Responsible for the development of functional communications resources.
  • Responsible for the planning and execution of the Government Affairs global webcasts that connect AbbVie’s global government affairs community.
  • Responsible for the planning and execution of the AbbVie Government Affairs in-person global meeting. Creates and finalizes meeting agendas and content and professionally manages internal and external stakeholders, including vendors, guest speakers, executive assistants, executive leadership members, and GA colleagues.
  • Responsible for preparing presentation material for the Senior Vice President, Government Affairs, and direct reports for internal and external presentations and engagements.
  • Responsible for developing materials and agendas for the Government Affairs Leadership Team meetings.
• Alignment
  • Coordinate the briefing process for Government Affairs, including engaging internal Subject Matter Experts (SMEs), consolidating background material from SME’s, assisting with final material, directly engaging with third parties, aligning on upcoming events, and ensuring alignment with AbbVie’s senior leadership.
  • Provides support for establishing comprehensive short- and long-range departmental goals, objectives, policies, operating procedures, and defined outcomes.
  • Identifies and coordinates training needs for initiatives, policies, and procedures across Government Affairs.
  • Supports coordination within GA to perpetuate the timely flow of information to ensure the broader team is well-informed and applies insights/intel to enhance goals/objectives/strategies/tactics.
  • Supports the coordination with AbbVie teams outside of GA (e.g., Public Affairs, Legal, Investor Relations, Regulatory, Commercial, etc.) to perpetuate the timely flow of information to ensure these teams and GA are well-connected and apply insights/intel to enhance goals/objectives/strategies/tactics.
  • Enhance GA’s culture, including organizing team events for GA and collaborating with AbbVie colleagues outside of GA to provide opportunities for joint team events and activities.
• Administrative
  • Provide administrative support to the Senior Vice President of Government Affairs and direct reports, including answering phones, calendar management, scheduling virtual/onsite meetings, coordinating catering, scheduling travel for both domestic and international travel, managing correspondence, and expense reports.
  • Provides support for the management and coordination of external vendors.
  • Assist with onboarding and training of new AbbVie Government Affairs employees.
  • Provide support for AbbVie Political Action Committee.
  • Consolidates and completes weekly quicktakes and quarterly reports for the Senior Vice President of Government Affairs and the AbbVie Executive Leadership Team.

• Significant Work Activities: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)

• Bachelor’s Degree in business, political science, communications or equivalent preferred.
• Understanding of the current political environment and systems and an appreciation for the role of governments, patients, and biopharmaceutical companies have in developing new therapies.
• Minimum of 2-5 years of project management, government affairs, or public affairs experience required.
• Effective communication planning, execution, and process management skills.
• Strong verbal and written communication skills.
• Demonstrates initiative, creativity, and strategic, analytical, and leadership capabilities.
• Demonstrated ability to work effectively in a cross-functional team environment.
• Strong interpersonal skills to quickly build rapport and credibility with HQ, field, DC, and our global AbbVie colleagues.
• Budget management experience.

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.​

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​

• This job is eligible to participate in our short-term incentive programs. ​

Note: No amount of pay is a considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law. ​

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AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion.  It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.