Coordinator, Foundation Relations - Natural Resources Defense Council, Inc.

Overview

NRDC is a non-profit environmental advocacy organization. We use law, science, and the support of 3.1 million members and online activists to protect the planet's wildlife and wild places and to ensure the rights of all people to clean air, clean water, and healthy communities. NRDC was founded in 1970 and our people helped write some of America's bedrock environmental laws, including the Clean Water Act and many of the implementing regulations. Today, our team of more than 700 lawyers, scientists, economists, policy advocates, communications experts, and others work across the United States and the globe from our offices in Beijing; Bozeman, Montana; Chicago; New Delhi; New York; San Francisco; Santa Monica; and Washington, D.C.

NRDC is seeking a Foundation Relations Coordinator to support the Foundation Relations team in our New York, San Francisco, or Chicago office.

Position Summary 

NRDC is seeking a Coordinator to work with the Foundation Relations team, which manages a portfolio of donors and prospects capable of grants of $100k+ in support of the organization’s work. This position reports to the Senior Director, Foundation Operations and will provide critical administrative support to the Foundation Relations Directors including Managing Director, Senior Director of Global Foundation Strategy, Director of U.S. Foundation Strategy, Senior Director of Foundation Prospecting and Stewardship Strategy, and Director of Fundraising Equity who collectively oversee a team of 15 fundraisers, grant writers, and operations staff raising a growing goal of more than $50m annually.  

Job duties will be primarily administrative and will include scheduling for Foundation Leadership Team; departmental expense and invoice processing; maintaining records and database integrity in Salesforce; managing Foundation team’s SharePoint site and Intranet page and working closely with the foundation fundraisers to schedule and prepare for funder meetings and other engagement strategies; supporting the team via proofreading, internal communications, and email correspondence as needed.

The position you are applying for is part of the bargaining unit represented by The Washington Baltimore News Guild (WBNG / The Newsguild-CWA Local 32035).  

Responsibilities

• Manage calendar and scheduling, including travel arrangements, for the Foundation Relations Directors; provide scheduling support for other members of the foundation team as needed. 
• Assist with meeting planning logistics such as identifying meeting times, arranging prep calls,
• Record funder meeting debriefs and transcribe thorough contact reports; notetaking for internal meetings.  
• Assist with preparation of materials for briefings (i.e., recent donor interactions, biographies, news highlights, research, etc.).
• Assist with drafting, editing and proofing internal correspondence to NRDC programmatic leadership and external correspondence to donors.  
• Maintain the Foundation Relations Team’s SharePoint site and intranet page.
• Assist with collaboration with Office of General Counsel and Finance/Accounting.
• Data entry and report generation using the Salesforce database for the Foundation Relations Team.  
• Prepare departmental expense reports and process invoices/reimbursements.  
• General administrative tasks such as filing, mailing, printing, copying, and distributing documents and reports.  
• Limited travel may be required.  
• Other duties as assigned. 

Qualifications

• High school diploma required.
• 1-3 years of experience working in an administrative/coordination role.  
• Comfortable engaging with leadership and high-profile individuals.  
• Proactive, with the ability to prioritize and manage multiple tasks at once. 
• Effective and unflappable in a fast-paced, sometimes high-pressure environment; eager to contribute to the collaborative dynamic of the team and development department. 
• Extremely detail oriented and organized with strong follow-through.  
• Excellent written and oral communications skills.  
• Proficiency in Microsoft Office, Excel, Word, PowerPoint, Outlook. 
• Knowledge of Salesforce preferred. 
• An interest in philanthropy and the non-profit sector preferred.  
• Commitment to NRDC’s mission and values strongly preferred.  
• Commitment to diversity, equity, and inclusion essential. 

We offer competitive salaries, excellent benefits, and a supportive working environment. Salary is based on a nonprofit scale and is commensurate with skills and experience. Internal equity will be reviewed and considered to determine a final offer. For this position, the salary range is $50,000 to $60,000. 

NRDC operates under a hybrid work model. Employees are required to come to the office 8 days per month. We offer NRDCers flexibility, and we ask them to come into the office and spend meaningful time there in collaboration with their colleagues. We call this purposeful presence. 

NRDC is committed to advancing diversity, equity, and inclusion, both in our work and in our workplace. We believe that celebrating and actively welcoming diverse voices and perspectives is essential to solving the planet's most pressing environmental problems, and we encourage applications from candidates whose identities have been historically under-represented in the environmental movement.  

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, citizenship, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.   

As a science-based organization, NRDC aims to do our part to help contain the COVID-19 public health crisis. For the sake of health, safety, and equity, we ask that people be vaccinated unless they have an approved medical or religious accommodation or other exemption in accordance with state and local law. We consider a person to be vaccinated two weeks after receiving one full course of a CDC-approved vaccine. In accordance with state or local law, new hires will be asked to attest to vaccination, those wishing to do so may request medical or religious accommodations or other exemptions via NRDC Employee Relations. NRDC treats all vaccine-related data confidentially, in keeping with local, state, and federal laws. 

To apply, visit www.nrdc.org/careers and upload your résumé and cover letter. Please mention where you saw this posting and upload any additional materials that showcase your abilities. Due to the high volume of applications, we will contact only those candidates we would like to interview. Please no phone calls, emails, or in-person résumé drop-offs. 

If you experience technical problems while applying or if you are a person with a disability and need assistance applying online, please reach out to iCIMS Customer Care at 1-800-889-4422. 

For more about NRDC, visit www.nrdc.org.