Coordinator, Drug and Alcohol Program (Dallas, TX, US) - American Airlines

Intro

Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you’ll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you’ll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!

Why you'll love this job

• Take on a crucial role in ensuring safety and compliance within our airline operations. As a Drug and Alcohol Program Coordinator, you will manage testing services that are vital for meeting federal regulations and upholding our high standards. 
• This role is essential to supporting the safety and integrity of our team members and daily operations. Thrive in a fast-paced, detail-oriented setting where your expertise directly impacts operational excellence.
• This role is part of the Drug and Alcohol team on the HR/People Team 
   

What you'll do

• Coordinate drug and alcohol testing using team member scheduling systems
• Apply and ensure compliance with DOT 49 CFR Part 40 Drug & Alcohol regulations and related standards
• Maintain confidential drug and alcohol program records per DOT and FAA requirements
• Review and update daily test results for both DOT and company testing programs
• Provide pre-employment clearances for Talent Services
• Handle requests for drug and alcohol records from other companies for former employees
• Verify and update records within the Drug & Alcohol system
• Prepare follow-up documentation, including affidavits and correction certificates for vendors
• Manage third-party vendors and collaborate with recruitment and hiring managers for pre-employment screenings
• Review and verify invoices for manager approval
• Perform audits and prepare reports for internal and FAA inspections
• Communicate with internal staff, clinic personnel, field managers, and third-party vendors

All you'll need for success

Minimum Qualifications – Education & Prior Job Experience 

• High School diploma or GED.
• Typing proficiency of 25 to 49 words per minute
• Strong skills in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Excellent verbal and written communication skills
• At least one year of experience in an administrative or clerical role in an office setting

Preferred Qualifications – Education & Prior Job Experience  

• Experience with Applicant Tracking Systems (e.g., SuccessFactors)
• Background in the airline industry
• Certifications in compliance or drug and alcohol programs
• Experience in drug/alcohol programs, compliance, or human resources
• College coursework or degree in Business Administration, Human Resources, or a related field

Skills, Licenses, and Certifications

• Excellent organizational and time management skills 
• High attention to detail, with a creative approach to problem solving
• Aptitude to effectively work with cross-functional teams
• Exceptional organizational and time-management skills; self-motivated
• Detail-oriented with the ability to maintain confidentiality and work with sensitive information

What you'll get

Feel free to take advantage of all that American Airlines has to offer: 

• Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.
• Health Benefits: On day one, you’ll have access to your health, dental, prescription and vision benefits to help you stay well. And that’s just the start, we also offer virtual doctor visits, flexible spending accounts and more. 
• Wellness Programs: We want you to be the best version of yourself – that’s why our wellness programs provide you with all the right tools, resources and support you need.
• 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year.
• Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more.

Feel free to be yourself at American

From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world.

Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life’s journey? Feel free to be yourself at American.