Coordinator, Business Services - req# 29969 - University of New Mexico

Please note the minimum qualifications for this position, including successful completion of at least 12 credit hours of university-level accounting. See the following for a list of qualifying courses: https://hr.unm.edu/docs/employment/approved-accounting-courses-for-accounting-classifications.pdf

The UNM Health Sciences Library and Informatics Center (HSLIC) is looking for an enthusiastic Business Services Coordinator to join our team!

This position coordinates HSLIC’s day-to-day accounting, purchasing, reconciliation and monitoring of accounts, as well as assists in developing HSLIC’s budget. In this position, you will be responsible for processing most of the library’s procurement and travel. HSLIC’s Business Services Coordinator processes P-Card transactions, direct pay invoices, purchase orders, and internal purchase requisitions for library resources, supplies, services, and travel expenditures.

This position monitors revenue and expenses for HSLIC’s unrestricted and restricted funds, ensuring expenditure control and compliance with funding and reporting requirements, university policy, and funding agency regulations. You will develop projections for the library’s operating budget and contract and grants and assist in overall budget development.

HSLIC’s Business Services Coordinator also works with library faculty to coordinate contract and grant submission and monitoring processes. In this position, you will also provide general support for the library as part of the Planning and Business Support unit, including participating on a variety of library committees, managing centralized supplies, and serving as its primary timekeeper.

Duties include:

·Process PCard transactions, purchase orders, internal purchase requisitions, and direct pay invoices for library resources, supplies, services, travel, and catering.

·Monitor revenue and expenses for departmental or unit accounts (unrestricted and restricted); ensure expenditure control and compliance with funding and reporting requirements, university policy, funding agency regulations and standard accounting procedures. Analyze, reconcile, balance, and maintain accounting records.

·Coordinate the preparation of regularly scheduled and special billings using non-student accounts receivable forms in Banner.

·Review expenditure, personnel, and purchasing documents for availability of funding, mathematical correctness, and compliance with university policy and state and federal requirements.

·Develop budget projections for library operating budget and contracts and grants. Assist with overall budget development and special financial reports.

·Prepare budgets, forms, and other paperwork for submission to sponsored projects office for pre- and post-award.

·Prepare, review, and process budget, revenue, expense, payroll, and related correcting entries (JV’s).

·Coordinate business travel arrangements and related purchasing.

·Procure and manage centralized supplies.

·Provide administrative support to HSLIC administration, including working on recurring and special events and library outreach projects.

·Serve as liaison with client department representatives, vendors, funding source representatives, etc.

If this sounds interesting to you, we encourage you to apply!

About the Library:
HSLIC’s mission is to advance health and health equity as New Mexico’s only publicly accessible health sciences library. We empower evidence-based health care, intellectual discovery, lifelong learning, and engagement with our diverse communities by providing high quality and unique collections; integrated education and programs; and innovative, inclusive spaces. HSLIC serves the UNM School of Medicine, including its Health Professions programs; undergraduate and graduate programs in the College of Nursing, College of Pharmacy, and College of Population Health; the UNM Hospitals and Health System; and the Comprehensive Cancer Center.

We value diversity - in backgrounds and in experiences. We commit to equity, inclusion, justice, anti-racism, and accessibility. We embrace people of all backgrounds and seek to foster a culture where everyone is welcome and historically marginalized voices are heard. All our employee’s points of view are key to our success, and inclusion is everyone's responsibility.

See the Position Description for additional information.

Bachelor's degree and successful completion of at least 12 credit hours of university-level accounting through intermediate accounting; at least 1 year of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

·Expertise with UNM enterprise systems such as LoboMart, Banner, Chrome River, and LoboWeb portal, and corporate credit card usage.

·Knowledge of general accounting practices and UNM fiscal policies and procedures.

·Experience analyzing data and financial reports.

·Experience with developing budgets and budget projections.

·Knowledge of contract and grant pre- and post- award submission processes in a university setting.

·Knowledge of university purchasing policies and procedures.

·Strong attention to detail and an interest in process improvement.

·Strong communication skills, both verbal and written.

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

* Resume

* Cover letter describing how you meet the preferences in this posting.

* List of 3 previous or current supervisory references

Finalists for this position should be prepared to provide official educational transcripts if selected for hire.

For further information, please contact David Lucero at (505) 272-0634, hslic-hr@salud.unm.edu

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.