Coord Facilities Mgmt FT Days - HCA Healthcare
Frankfort, KY 40601
About the Job
Description
Introduction
Are you looking for a work environment where diversity and inclusion thrive? Submit your application for our Coord Facilities Mgmt FT Days opening with Frankfort Regional Medical Center today and find out what it truly means to be a part of the HCA Healthcare team.
Benefits
Frankfort Regional Medical Center, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
- Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
- Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
- Free counseling services and resources for emotional, physical and financial wellbeing
- 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
- Employee Stock Purchase Plan with 10% off HCA Healthcare stock
- Family support through fertility and family building benefits with Progyny and adoption assistance.
- Referral services for child, elder and pet care, home and auto repair, event planning and more
- Consumer discounts through Abenity and Consumer Discounts
- Retirement readiness, rollover assistance services and preferred banking partnerships
- Education assistance (tuition, student loan, certification support, dependent scholarships)
- Colleague recognition program
- Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
- Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits
Note: Eligibility for benefits may vary by location.
We are seeking a(an) Coord Facilities Mgmt FT Days for our team to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply!
Job Summary and Qualifications
The Facility Management Coordinator is responsible for the daily clerical operations of the Facility Management department. Under the supervision of the Director, the Facility Management Coordinator performs a variety of administrative duties, including payroll functions, accounting reconciliation, organization of regulatory documents, and maintenance of policies/procedures. The Facility Management Coordinator serves as the department subject matter expert for HCA Healthcare’s computerized maintenance management system (CMMS) and compliance program, which facilitates scheduling PMs, work order management and vendor management. The Facility Management Coordinator shall also be responsible for supplies and parts management. |
Major Responsibilities: |
General Administrative Duties
· | Serves as receptionist for the department by greeting department visitors, answering phones, relaying messages, scheduling appointments and forwarding calls. |
· | Types letters, memos, minutes, and other documents as required. Publishes department work schedules. |
· | Manages department payroll and account reconciliation including tracking of PTO, ordering department supplies and reviewing invoices. |
· | Processes and distributes incoming department mail and correspondence. |
· | Gains familiarity with the language of HVAC systems, steam systems, and normal and emergency electrical systems, emphasizing systems and components typically found in acute care facilities. |
· | Exhibits proficiency with computer systems, organizational and problem solving skills, independent judgement and attention to detail. |
CMMS/Compliance System Management
· | Manages staff workload, scheduling, assignment and completion of work orders and preventative maintenance tasks using HCA Healthcare’s CMMS. |
· | Accepts or rejects incoming service requests and assigns to appropriate technician. |
· | Assigns start dates and technicians to preventative maintenance activities. |
· | Maintains an accurate inventory of assets by coordinating the asset inventory/retiring process. |
· | Manages vendor activity for projects and preventative maintenance activities, including billing, invoice auditing and payment. |
· | Ensures completed inspection reports are turned in on time. |
· | Provides DFM with technician and vendor performance reports as necessary. |
· | Maintains organization of documents including policies and compliance activities. |
· | Demonstrates an extensive knowledge of Joint Commission, CMS, OSHA, and other Federal and State regulatory agency standards. |
PBX (optional)
· | Demonstrates knowledge and understanding of the hospital switchboard and relieves the PBX Operators as needed/requested. |
· | Manages department payroll and account reconciliation, including tracking of PTO and ordering department supplies. |
Other
· | Performs other duties as assigned. |
· | Practices and adheres to the “Code of Conduct” and “Mission and Value Statement.” |
Education & Experience: | ||
• | High School Diploma, GED, or equivalent | Required |
• | Administrative experience in maintenance, engineering, or healthcare | Preferred |
Or equivalent combination of education and/or experience
Licensure, Certifications, Training: | |||
Credential*: | Required: | Preferred: | Grace Period (select if applicable): |
N/A | ☐ | ☐ | |
*Where applicable, instructor card accepted in place of student credential.
Knowledge, Skills, Abilities, Behaviors: | ||
· | Honors our Mission and Values: Ability to build trust and act with authenticity to cultivate a culture of integrity, inclusion and mutual respect. |
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· | Communicates with Impact: Ability to deliver information in a clear, concise and compelling manner to effectively engage others and achieve desired results. |
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· | Attains and Leverages Strategic Relationships: Ability to develop and strengthen collaborative relationships with both internal and external stakeholders to advance the care of our patients and the growth of HCA. |
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· | Effective Decision Making: Ability to make timely, informed decisions that are in the best interest of our patients, employees, providers, community and HCA. |
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· | Achieves Success through Change: Ability to identify opportunities for improvement and innovation, remove barriers and resistance and enable desired behaviors. |
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· | Drives Execution and Financial Results: Ability to commit to the success and financial wellbeing of HCA by challenging others to excel and by holding themselves and others accountable for achieving results. |
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· | Service and Quality Excellence: Ability to demonstrate an uncompromising commitment to delivering exceptional care to create an unmatched value proposition for our patients. | |
What qualifications you will need:
High School Diploma, GED, or equivalent | Required |
Administrative experience in maintenance, engineering, or healthcare | Preferred |
- Associate Degree
Frankfort Regional Medical Center has provided quality healthcare services for over 40 years. We give patient's access to trained physicians and advanced technology. Our 170+ bed hospital is one of the region's leading acute care facilities in Central Kentucky. Frankfort Regional has built an excellent reputation for outstanding subspecialty services. In addition, we have an exceptional network of quality primary care physicians in both family practice and internal medicine. We are consistently named as one of the Best Places to Work in Kentucky.
At Frankfort Regional Medical Center, our care like family culture extends to our patients, our people and our community. We are committed to each other because when we join together, our patients are cared for in the safest and most compassionate way.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
"Across HCA Healthcare’s more than 2,000 sites of care, our nurses and colleagues have a positive impact on patients, communities and healthcare.
Together, we uplift and elevate our purpose to give people a healthier tomorrow."- Jane Englebright, PhD, RN CENP, FAAN
Senior Vice President and Chief Nursing Executive
If you find this opportunity compelling, we encourage you to apply for our Coord Facilities Mgmt FT Days opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. We are interviewing apply today!
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.