Controller - St. Louis Area Foodbank

St. Louis Area Foodbank (SLAFB)
JOB DESCRIPTION

Job Title: Controller
Immediate Supervisor: Chief Financial Officer (CFO)
Employees Supervised:Senior Accountant and Accounting Coordinator
FLSA:Exempt

General Description/Position Summary:
The Controller position is responsible for oversight of all finance, accounting and reporting activities that assists with the advancement of the St. Louis Area Foodbank's mission. The Controller will lead the daily finance operations and manage the accounting team members including functional responsibility for all the general ledger activities, contractual compliance, and grant reporting. The Controller will assist the CFO in ensuring that appropriate systems and procedures are established and maintained to support effective program implementation. The Controller will work closely with program leaders and staff to educate the organization on accounting procedures as well as explore ways the finance function can best support program operations. Additionally, the Controller will support leadership in developing strategies to enhance and better integrate the various organizational systems (Inventory, HR, Technology Services, and Finance). The Controller ensures that all accounts, ledgers, and reporting systems comply with appropriate U.S. GAAP standards and regulatory requirements.

Duties and Responsibilities:
Keep the Chief Financial Officer apprised of daily operations and communicate any problems or issues in a timely manner with proposed solutions.
Oversee all accounts, ledgers, and reporting systems ensuring compliance with appropriate U.S. GAAP standards and regulatory requirements:
omanage the annual time study and implement the results
oupdate the cost allocation methodologies
oensure appropriate reconciliation between the CERES inventory sub-ledger and the accounting general ledger inventory accounts
oensure appropriate and timely revenue and expense recognition in significant general ledger accounts such as Food Donations and Food Distributions
omonitor the financial impact of inventory cycle counts and other inventory adjustments
oensure balance sheet and key profit and loss accounts are reconciled for analysis and management reporting and resolve reconciling transactions and discrepancies where necessary
Maintain internal control and safeguards for receipt of revenue, costs, and program budgets and actual expenditures.
oreview risk areas and develop appropriate corrective action plans
otest to verify the accuracy and effectiveness of corrections
Coordinate all audit activity and gather 990 information.

oensure annual audit renders an unmodified (clean) opinion and no substantive errors are discovered
oassist with external audits, including preparation of client-prepared schedules, reconciliations, audit confirmations, and other required information
Consistently analyze financial data and present accurate and timely financial:
oclearly communicate financial statement information
omonitor financial progress and changes
oinform leadership of new or unusual trends
oupdate budget forecast when appropriate
Assist with the annual budgeting and planning process:
oadminister and review all financial plans
ocollaborate with key leaders to perform monthly budget vs. actual variance analysis, identify the root cause(s) of all significant variances, and develop, implement, and monitor appropriate corrective action plans to ensure compliance to the approved Board and/or Funder budget
Support the CFO in engaging the board's audit and finance committees around issues and trends in financial operating models and delivery.
Oversee financial, project/program and grants accounting:
oensure that expenditures are consistently aligned with grant and program budgets throughout the grant/contractual period
ogather financial reporting materials for government, corporate, and foundation grants
omaintain an appropriate Chart of Accounts
omaintain current written desk top procedures for all core responsibilities, including but not limited to, accounting closing procedures, generating monthly financial statements, government grant reporting, etc.
Lead Finance team and leverage strengths of the Finance team members:
ohire, train, supervise and evaluate departmental staff related to core responsibilities
oclarify roles and responsibilities
oidentify, develop and/or implement career enhancing training programs to help each team member maximize individual and organizational goals
Provide leadership in strengthening internal communications with staff at all levels throughout the organization.
Create and promote a positive and supportive work environment.
Update all Accounting Policies and Procedures, as needed, but at least annually.
Provide strategic direction for all payroll and labor collection activities.
omonitor changes in applicable laws and ensure compliance
ocoordinate or process payroll timely and accurately
oensure all required payroll tax returns and regulatory filings are filed accurately and timely
Perform other appropriate duties as assigned.

Qualifications:
Bachelor's degree in accounting required
CPA preferred
Seasoned leader with 7 to 10 years of accounting and finance experience; ideally in a complex non-profit organization
Proactive, hand-on strategic thinker who will own, in partnership with the CFO the responsibility for the financial health of the organization
Prior people management/direct supervisory experience required
Solid experience coordinating audit activities, managing grant reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting for investments and inventory
Passion for the Foodbank mission and the ability to demonstrate SLAFB's Core Values: Stewardship, Teamwork, Agility and Respect
Proficient with Microsoft Excel including V lookups, pivot tables, data, and quantitative analysis
Intermediate to advanced experience with Microsoft Word, Microsoft Outlook, PowerPoint, Microsoft 365, and other web-based applications. Microsoft Dynamics experience and Ceres or the ability to learn required.
Strong interpersonal, analytic, organizational, and critical thinking skills
Ability to communicate effectively both verbally and in writing
Ability to establish and maintain effective working relationships with diverse internal and external stakeholders
Ability to work independently and as part of a team

Ability and desire to translate complex financial concepts to individuals at all levels including non-finance managers
Ability to effectively operate at a strategic level as well as the transactional and tactical levels
Ability to develop oneself through continuous learning, initiative, innovation, resourcefulness, and critical thinking
Ability to prioritize, effectively manage multiple projects concurrently, and take ownership of work
Ability to meet tight deadlines, work extended hours during accounting close, audit periods and other critical times
Ability to maintain confidentiality of company information
Must be able to pass criminal background check and drug screening

Work Schedule:
•Monday - Friday onsite at the SLAFB facility and in the community as needed
•However, flexibility will be granted as appropriate in accordance with the SLAFB's Remote Work/Working From Home Policy
•Occasional weekend (Saturday/Sunday) or evening hours may be required
•Meeting attendance may require overnight travel

The Impact You Will Make:
Building a stronger bi-state region by nourishing people, empowering communities, and transforming systems.

At the St. Louis Area Foodbank, we are working to create a nutritionally secure Missouri and Illinois. With the dedicated partnership of over 500 hunger-relief partners - including soup kitchens, food pantries, shelters, and residential programs - we are responding to emergency hunger needs in communities across 26 counties in Missouri and Illinois by distributing food to more than 300,000 people every year.

Since opening in 1975, and with the tremendous support and generosity of this community, the St. Louis Area Foodbank has grown to become our region's largest food distribution charity. Not only are we dedicated to nourishing people, but we are also committed to collaborating with partners and communities to empower them and transform the hunger-relief system. Together, we are feeding people and working to address the root causes of hunger for lasting impact every day.

What We Can Offer You...
Beyond a great mission, dedicated team members and an incredible opportunity to truly make a difference in our community, you will be generously rewarded for your contributions including:
•Competitive pay commensurate with experience
•Generous Paid Time Off (PTO) plan
•403b plan with amazing company match
•Comprehensive benefits (medical, dental, vision, and more!)

We work hard, play hard and change lives - so apply to join our Foodbank Family!

SLAFB Diversity, Equity, and Inclusion (DEI) Statement:
You are welcome at the St. Louis Area Foodbank (SLAFB) for who you are. At the SLAFB, we strive to empower our team to embrace and celebrate who they are by cultivating a diverse, equitable, and inclusive work environment. Doing so strengthens our organization, cultivates a culture where everyone feels valued and can bring their best selves to the SLAFB and enables us to nourish people, empower communities, and transform systems. At the SLAFB, we champion diversity, equity, and inclusivity to create a respectful and fulfilling workplace representing a broad range of lived experiences and viewpoints. We are committed to building a diverse and inclusive team that reflects the neighbors and communities we serve in the bi-state region to enhance engagement and connectivity with all key stakeholders.

This job description does not list all the duties of the job. Performance of other duties may be requested. Evaluations will be in part based upon performance of the tasks listed in this job description. St. Louis Area Foodbank has the right to revise this job description at any time. The job description is not a contract for employment.

Revised 11/04/2024