Contracts and Grants Analyst - First 5 - County of Riverside

ABOUT THE POSITION

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Riverside County Children & Families Commission - First 5 Riverside County seeks multiple Contracts and Grants Analyst at their Riverside location.

The Contracts and Grants Analyst will plan, coordinate, direct and evaluate the contract and grant functions and associated support services that depend on grant funding or contract services for essential operations; develop contracts or grants to purchase professional services, consultant services, products or to fund programs; develop and administer related policies and procedures; and assume primary responsibility for the day to day operations involving procurement, contract writing and negotiations, and grant writing. The incumbent will write clearly and accurately to identify and describe technical procedures, service delivery methodology and billing procedures; read, understand, interpret, and apply provisions of federal, state, and local legislation and regulations pertinent to contractual agreements for services; use communication skills and techniques required for contract negotiations; analyze and evaluate contracts, budgets, grant proposals, government grants and contractors performance/compliance; problem solving and resolving differences between contractors and the department; ability to direct and supervise the work of others; and monitor contract services and assure quality and adherence to model fidelity.

The Children & Families Commission - First 5 Riverside County desires candidates who have experience with grant writing and proposals to supplement program development and implementation; budget development and fiscal monitoring; tools and practices for continuous improvement of operations; and efforts to promote sustainability .

Meet the Team!

First 5 Riverside County, the Riverside County Children & Families Commission , is primarily funded by tobacco taxes generated by Proposition 10, which passed in November 1998 to help make sure that all of our youngest Californians, from prenatal through 5 years old, get the best possible start in life. First 5 Riverside also receives state and federal funding to support community programs and initiatives to meet the goals and objectives of the Strategic Plan. In partnership, First 5 has oversight of the County's Family Resource Centers, which serve as a hub for community services aimed at improving outcomes and quality of living for families in these communities, particularly for overburdened and disadvantaged families and children. First 5 Riverside invests in partnerships that promote, support, and enhance the health and early development of children, prenatal through age five, their families and communities. Can you see yourself here as part of the dynamic team? Check out our website for additional information at https://rccfc.org/About-Us .

jfc: 13205100

EXAMPLES OF ESSENTIAL DUTIES
• Manage and administer departmental contract operations, including procurement and services planning, financing, evaluation of proposals, and negotiation of contract terms and conditions; recommend a wide range of awards; conduct contract negotiations and renewals.

• Represent the County and the department by acting as a liaison between the department and contractors/service providers to ensure that contracts and grants satisfy all legal and liability considerations.

• Compete for or solicit funding from federal, state or other sources; provide technical assistance to department managers and to contract agencies; write grant proposals and applications; monitor grant implementation for budgetary and operating compliance to grant stipulations.

• Formulate and revise departmental policy and procedure on contracting; ensure fiscal compliance of all contracts and grants; ensure compliance with appropriate federal, state and County regulations.

• Review and monitor all service and revenue contracts; review purchase orders for expenditures.

• Coordinate all initial and follow-up contract site visits; advise contractors of appropriate compliance in regard to contracts and grants; ensure that contractors maintain current valid business licenses and sufficient insurance coverage.

• Monitor the development of and provide guidance to the department for all requests for proposals (RFP's) for new programs; write grants, proposals and narrative and statistical reports.

• Serve as mediator between private industry and the department; assure that department managers perform contractor evaluations as required by County policy.

• Prepare and/or review Board Letters (Form 11's) and related supplemental paperwork in support of contracts for the Board of Supervisors; prepare analytical reports, correspondence, and memoranda; distribute and/or deliver such documents to appropriate managers and Department Heads for approval and signature.

• Prepare budget requests for assigned staff and programs; supervise and train subordinates, as required.

MINIMUM QUALIFICATIONS
Education: Graduation from an accredited college or university with a bachelor's degree in business or public administration or a closely related field. (Additional qualifying experience may substitute for up to two years of the required education on the basis of one year of full-time experience equaling 30 semester or 45-quarter units.)

Experience: Three years of preparing and processing state or federal contracts, purchases of service contracts, processing or preparing grant applications, conducting competitive bids, formulating policy and procedures, and negotiating contracts with private industry.

Knowledge of: Grant proposal writing, application and monitoring techniques, and policies and procedures; contract preparation and negotiation techniques; proper contract format; legal language used in contracts; governmental regulations regarding contracted services and competitive bidding process; county, state and federal government general administrative structures and processes; principles of business and public administration; accounting and budgetary controls, basic analysis and research techniques; computer applications pertaining to procurement and business requirements; principles and practices of management and supervision.

Ability to: Write clearly and accurately to identify and describe technical procedures, service delivery methodology and billing procedures; read, understand, interpret, and apply provisions of federal, state, and local legislation and regulations pertinent to contractual agreements for services; use communication skills and techniques required for contract negotiations; analyze and evaluate contracts, budgets, grant proposals, government grants, and contractors performance/compliance; problem solving and resolving differences between contractors and the department; ability to direct and supervise the work of others; monitor contract services and assure quality.

SUPPLEMENTAL INFORMATION

Veterans' Preference

The County has a Veterans Preference Policy. Upload a copy of your (or your spouse's) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. See the policy here (Download PDF reader).

Open to All Applicants This recruitment is open to all applicants.
Applicants who are current County of Riverside employees and/or current employees of the Department of Children's Family Commission may be considered before other applicants depending on the volume of applications received.

Qualified applicants may be considered for future vacancies throughout the County.

Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. No late applications will be permitted. Applicants who fail to provide information demonstrating they possess the position requirements may not be considered further in the application process. A description of job duties directly copied from the job classification or job posting will not be considered.

Upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE).

Reasonable Accommodations The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: http://dao.rc-hr.com/.

Application Period

BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE.

Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. All applicants must submit a complete application by the deadline. No late applications will be permitted.

Include relevant work experience details on resume and/or application.

Applicants who fail to provide information demonstrating they possess the position requirements may not be considered further in the application process. A description of job duties directly copied from the job classification or job posting will not be considered.

Upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE).

For questions regarding this recruitment Contact Yvette Marquez ymarquez@rivco.org with any questions regarding this recruitment.

GENERAL APPLICATION INFORMATION:

Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com . A pre-employment physical examination and background check may be required.

MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable SEIU Memorandum of Understanding to contribute towards the cost of these plans.

Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here .
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).

• Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
• Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.
• Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. Effective July 1, 2023 employee contributions are 7.25% and will increase to 7.75% effective July 1, 2024.

A new member is defined as any of the following:

A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California Public Retirement System.

A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who was a member with another California Public Retirement System prior to that date, but who is not subject to reciprocity upon joining CalPERS.

A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS agency after a break in service of greater than six (6) months.

CalPERS refers to all members that do not fit within the definition of a new member as "classic members".

Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.

Note:

This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to retirement@rivco.org or by calling the Benefits Information Line at (951) 955-4981,
Option 2.

If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.

VACATION ACCRUAL (Bi-Weekly Accrual):

0< 3 year = 80 Hours (10 Days)

4< 9 years = 120 Hours (15 Days)

10 or more years = 160 Hours (20 Days)

Maximum Vacation leave accumulation is 480 hours.

SICK LEAVE: Four (4) hours Sick Leave accrual per pay period with unlimited accrual.

HOLIDAYS: Normally 12 paid holidays per year.

BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance).

BASIC LIFE INSURANCE: Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.

DISABILITY: Short-term Disability benefit pays up to a maximum of $461.54 weekly, payable up to a maximum of 52 weeks.

POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the applicable SEIU Memorandum of Understanding.

OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding. Please contact the recruiter listed on the job posting directly for more information.