Contracts and Grant Analyst at NY CREATES

About NY CREATES:

NY CREATES serves as a bridge for advanced electronics, leads projects that advance R&D in emerging technologies, and generates the jobs of tomorrow. NY CREATES also runs some of the most advanced facilities in the world, boasts more than 2,700 industry experts and faculty, and manages public and private investments of more than $20 billion - placing it at the global epicenter of high-tech innovation and commercialization.  

Job Description:

JOB SUMMARY

The Contracts and Grant Analyst position will be responsible for administrative services that will support the Research Foundation's business operations effort. The Contracts and Grant Analyst's primary responsibilities will be to support the efforts of the Finance department and Senior Financial Managers while supporting and collaborating with other operational departments.

Job Responsibilities Include:

• Provide daily processing of the requisitioning of goods and services associated with design and construction contracts to include monitoring work in progress against project budget, schedule, performance matrix, certified payroll and MWBE compliance. Review trade payment breakdowns.
• Perform MWBE function to maximize utilization participation, submit utilizations plans to sponsor agencies to ensure compliance with grant requirements
• Coordinate with internal and external departments to ensure submitted documentation is complete for the review and approval of invoices.
• Provide aid to senior finance staff in support of the administration of sponsored grants and corporate partnership programs. 
• Assist with developing and implementing financial and administrative policies and procedures to improve compliance, strengthen internal controls and streamline processes.
• Co-ordinate the processing of invoices for payment from external vendors and the review and approval of requisitions from internal departments.
• Working with other internal departments and external constituents, resolves processing issues and ensures timely processing of all transactions. 
• Use of Oracle financial software and related business interfaces, including Excel, to create and maintain spreadsheets, reports, and databases to efficiently monitor and track expenditures, and assist with various financial reporting needs.
• Requires familiarity with applicable policies, rules, and regulations to be able to appropriately respond to requests and provide information to a variety of internal and external stakeholders.
• Other reasonable duties as assigned.

Requirements:

Minimum Requirements for Contracts and Grant Analyst

• Bachelor's degree in accounting, finance, business administration, or a relevant field.
• Minimum of 5 years relevant, professional experience.
• Working Knowledge of Microsoft Office suite and experience with other business system interfaces.
• Strong attention to detail, problem-solving skills, and excellent communication skills.

 This position is contingent on the satisfactory completion of a background check; this position may require annual background checks.

PREFERRED REQUIREMENTS

• Experience with MWBE compliance, outreach, and certified payroll.
• Relevant experience in a high-volume, transactional based position.

Don't meet every requirement? At NY CREATES we are dedicated to building a welcoming, diverse and inclusive workplace. If you are excited about working for NY CREATES but your experience doesn't exactly align perfectly with the job description, we encourage you to apply anyway, you might still be a perfect fit or a fit for another role at NY CREATES.

Benefits

• Medical, Vision, and Dental
• Competitive Pay and PTO
• Flexible Heath Spending and Dependent Care Accounts
• Basic / Optional Life Insurance
• Post-Retirement Health Insurance
• Employer contribution of 7% of earnings to a Basic Retirement plan after meeting one year of service.
• Optional employee contributed retirement account

Location: 257 Fuller Road, Albany, NY 12203       

Salary Range: $60,000-$80,000

*Posted salary ranges are determined upon experience and education.

Additional Information:

NOTE: Some positions require access to export-controlled commodities, technical data, technology, software, or restricted programs where U.S. Government authorization may be required.  
 
For positions requiring such access, offers of employment are contingent upon the employer being able to obtain the necessary authorization, including, if required, an export license from the U.S. Department of Commerce's Bureau of Industry and Security, the U.S. Department of State's Directorate of Defense Trade Controls, or other government agencies. The decision to pursue an export license application is at The Research Foundation for SUNY's sole discretion. Proof of status may be required prior to employment in connection with necessary authorizations.  
 
Employment is with the Research Foundation for SUNY which is an Equal opportunity Employer including individuals with disabilities and protected veterans.  
 
In compliance with the Americans with Disabilities Act (ADA), if you have a disability and require a reasonable accommodation to apply please call Human Resources at 518-437-8686.