Contracts Administrator at Ametek, Inc.

Ametek, Inc.

Position Summary:

Perform clerical, administrative, and professional level duties supporting the Business Development Department in the areas of proposal preparation and submittal, contract administration, maintenance of critical Department logs and databases, customer relations and interface with finance.

How you will do it:

• Responsible for preparing and/or administering contractual documents that establish and sustain business relationships with customers and/or partners to ensure compliance to company policy, specifications, and other requirements. Responds to inquiries regarding RFQ’s, NDA’s, CDRL’s and other general contract obligations.
• Prepares and submits complex proposals and production re-quotes. Includes ability to review & apply FAR/DFAR flow down compliance.
• Assumes secondary responsibility for lifecycle administration under the guidance and direction of the Contracts Manager.
• Interfaces with customer personnel (procurement, program, engineering, etc.) via e-mail and telephone. Interacts daily with other internal departments including Engineering, Quality Assurance, Operations and Finance as required.
• Assists with Export admin & Licensing in accordance with ITAR/EAR regulations.
• Enters Data into the Oracle ERP System, including sales orders and quotes.
• Enters Data into the Customer Relationship Management (CRM) system for Business Development
• Assists Business Development in general clerical duties as needed.
• Assumes primary responsibility for maintaining and updating critical Business Development databases.
• As required, represent Business Development at Company meetings in the absence of the Manager of Advanced Product Design and/or the Contracts Manager.
• Review contractual documents to ensure adherence to company policy, agreed upon specifications and requirements and conformance to master agreements.
• Disseminates Contractual information as appropriate.
• Assists Finance in the resolution of invoicing issues related to contracts.
• Responds to customer requests in a timely manner.
• Effective oral and written communication skills.
• Contract pricing and negotiation skills/experience.
• Ability to maintain an effective and professional demeanor in stressful and/or sometimes confrontational situations.
• Ability to maintain confidentiality and discretion.

What we look for:

• Bachelor’s degree in business or related education and experience.
• A minimum of two years’ experience in Contract Administration of commercial and/or government contracts or a combination of education and relevant experience may be considered.
• Familiarity with basic contract law and standard legal forms and analytical reasoning – strongly desired.
• Experience with FAR/DFAR compliance and obligations.
• Experience filing Export license and other documents with DDTC & BIS.
• Experience with Oracle ERP system preferred.

What's in it for you:

• Competitive Compensation & Holiday Pay
• Great Health Benefits, and 401(k) plans
• Paid Time Off per year depending on level.
• Less red tape – we have an environment that supports the entrepreneurial spirit.
• Fun & challenging culture while still providing work/life balance for our employees.
• Fast growth opportunities and quicker career development for the right candidate
• Mentors to help you grow both personally and professionally.

Position Summary:

Perform clerical, administrative, and professional level duties supporting the Business Development Department in the areas of proposal preparation and submittal, contract administration, maintenance of critical Department logs and databases, customer relations and interface with finance.

How you will do it:

• Responsible for preparing and/or administering contractual documents that establish and sustain business relationships with customers and/or partners to ensure compliance to company policy, specifications, and other requirements. Responds to inquiries regarding RFQ’s, NDA’s, CDRL’s and other general contract obligations.
• Prepares and submits complex proposals and production re-quotes. Includes ability to review & apply FAR/DFAR flow down compliance.
• Assumes secondary responsibility for lifecycle administration under the guidance and direction of the Contracts Manager.
• Interfaces with customer personnel (procurement, program, engineering, etc.) via e-mail and telephone. Interacts daily with other internal departments including Engineering, Quality Assurance, Operations and Finance as required.
• Assists with Export admin & Licensing in accordance with ITAR/EAR regulations.
• Enters Data into the Oracle ERP System, including sales orders and quotes.
• Enters Data into the Customer Relationship Management (CRM) system for Business Development
• Assists Business Development in general clerical duties as needed.
• Assumes primary responsibility for maintaining and updating critical Business Development databases.
• As required, represent Business Development at Company meetings in the absence of the Manager of Advanced Product Design and/or the Contracts Manager.
• Review contractual documents to ensure adherence to company policy, agreed upon specifications and requirements and conformance to master agreements.
• Disseminates Contractual information as appropriate.
• Assists Finance in the resolution of invoicing issues related to contracts.
• Responds to customer requests in a timely manner.
• Effective oral and written communication skills.
• Contract pricing and negotiation skills/experience.
• Ability to maintain an effective and professional demeanor in stressful and/or sometimes confrontational situations.
• Ability to maintain confidentiality and discretion.

What we look for:

• Bachelor’s degree in business or related education and experience.
• A minimum of two years’ experience in Contract Administration of commercial and/or government contracts or a combination of education and relevant experience may be considered.
• Familiarity with basic contract law and standard legal forms and analytical reasoning – strongly desired.
• Experience with FAR/DFAR compliance and obligations.
• Experience filing Export license and other documents with DDTC & BIS.
• Experience with Oracle ERP system preferred.

What's in it for you:

• Competitive Compensation & Holiday Pay
• Great Health Benefits, and 401(k) plans
• Paid Time Off per year depending on level.
• Less red tape – we have an environment that supports the entrepreneurial spirit.
• Fun & challenging culture while still providing work/life balance for our employees.
• Fast growth opportunities and quicker career development for the right candidate
• Mentors to help you grow both personally and professionally.