Contracts Administrator (Federal) - Dine Development Corporation

Job Summary::

The Contracts Administrator (Federal) provides administrative and technical support throughout the life cycle of contracts and subcontracts. This role ensures seamless cross-functional communication, documents approvals, and maintains electronic contract files. The position also supports Enterprise Resource Planning (ERP) system updates, contributes to process improvement initiatives, and assists the Contracts Manager and Manager of Contracts & Procurement in achieving departmental goals.

 

Work Location:
• Preferred location in the greater Dayton, OH area, but not required.
• Remote or hybrid work arrangements are available to accommodate the best-qualified candidate based on qualifications and organizational needs.

Job Duties and Responsibilities: :

Pre-Award Activities:
• Coordinate contract support for Business Development and Proposal teams.
• Assist in preparing contract-related volumes for proposals, managing internal reviews, and facilitating customer communications, including interchanges, evaluation notices, and oral presentations.
• Draft, review, negotiate, and coordinate approval of non-disclosure agreements and teaming agreements, ensuring compliance with company policies.
• Subcontract activities in this area are contingent upon organizational demands and team workload and are required on an “as-needed” basis.
Award Activities:
• Provide administrative support for contract actions, including drafting, reviewing, and processing contracts.
• Prepare award notifications, distribute materials for new awards, and ensure proper documentation.
• Subcontract activities in this area are contingent upon organizational demands and team workload and are required on an “as-needed” basis.
General Administration and Post-Award Activities:
• Review agreements for deviations from standard terms and conditions, escalating discrepancies to the Contract Manager and Legal, as needed.
• Facilitate cross-functional reviews and ensure timely documentation and approvals for execution.
• Monitor contract performance to ensure compliance with terms, deliverables, and timelines, addressing issues proactively.
• Prepare and process contract modifications, coordinating internal and external approvals as required.
• Track funding obligations and expenditures, ensuring alignment with contract terms and notifying management of potential thresholds.
• Manage subcontractor performance by verifying invoices, ensuring compliance with flow-down requirements, and addressing any performance issues.
• Maintain and update tracking tools and compliance checklists to ensure adherence to FAR, Agency supplements (e.g. DFAR), company policies, and reporting deadlines.
• Coordinate reporting requirements with stakeholders and submit timely, accurate reports as required by contracts.
• Maintain organized contract records and correspondence in compliance with company policies, regulations, and audit requirements.
• Utilize ERP systems and coordinate with Finance and Accounting and Program Controls to ensure accurate, up-to-date contract data to support tracking and reporting needs.
• Support the contract closeout process, including financial reconciliations, compliance reviews, and audits.
• Assist with contract renewals, extensions, or re-competitions by providing necessary documentation and analyses.
• Subcontract activities in this area are contingent upon organizational demands and team workload and are required on an “as-needed” basis.
Other Projects:
• Contribute to departmental process improvement initiatives, including the development of tools and templates to enhance efficiency.
• Assist with drafting, reviewing, and updating policy and procedure documents to reflect best practices and regulatory changes.

Job Requirements (Education/Skills/Experience)::

• Required Skills:
  • Strong knowledge of FAR, DFARS, and GSA Schedules.
  • Experience supporting federal proposal development.
  • Familiarity with a variety of contract types (e.g. FFP, T&M, Cost Plus, and Hybrid).
  • Attention to detail and ability to draft and review professional correspondence.
  • Proven ability to collaborate with cross-functional teams and foster a positive work environment.
  • Exceptional verbal and written communication skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and ability to quickly learn ERP systems.
  • Must be a US Citizen able to pass a standard background check.
  • A minimum of five (5) years of experience in Federal Contract administration from an industry perspective. Experience from the Federal Government perspective will also be considered.
• Technical Expertise:
  • Experience working with federal government contracts, including a demonstrated ability to interpret complex terms and conditions.
  • Ability to provide proactive support for inquiries from program managers, internal stakeholders, and external partners.
  • Skilled in preparing compliance-focused documentation and responding to audits.
• Competencies:
  • Capable of managing a high volume of tasks across multiple subsidiaries.
  • Ability to prioritize tasks to meet tight deadlines while maintaining high accuracy.
  • Demonstrates concise and accurate communication skills, particularly in a regulatory and compliance-driven environment.
• Education:
  • Bachelor’s degree in business, finance, acquisition, or a related field preferred (equivalent experience may be considered).
• Preferred Skills:
  • Experience working with tribally owned companies or similar entities requiring specialized compliance or regulatory considerations.
  • Proficiency in ERP systems, specifically JAMIS ERP, and experience managing contract-related data in such systems.
  • Relevant certifications such as Certified Contract Management Associate (CCMA), Certified Federal Contracts Manager (CFCM), Certified Professional Contracts Manager (CPCM), or Defense Acquisition Workforce Improvement Act (DAWIA) certifications.
  • Active or previously held security clearance preferred, but not required.

Diné Development Corporation (DDC) is a Navajo Nation owned family of companies that delivers IT, professional, and environmental solutions to advance the missions of federal, state, and tribal government agencies. As thought leaders and innovators, our team of specialists build client-centric solutions that solve critical challenges faced by defense, civilian, and healthcare organizations. Employing a mission-focused approach, we deliver value that not only enhances current operations, but also drives future change. Closely aligned with this approach is our commitment to advancing the Navajo Nation and its People. Through economic development and community empowerment, we elevate the Navajo Nation to provide lasting impact and sustainable growth for future generations. DDC’s ability to unite legacy-inspired technologies, industry best practices, and proven methodologies has contributed to our success for twenty years.

 

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, or for inquiring about, discussing, or disclosing information about compensation, or any other basis prohibited by law. We participate in E-Verify.

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