Contracts/Accounting Specialist - Applied Optimization

Applied Optimization (AO) Job Description

Job Title: Contracts/Accounting Specialist Reports to: President

FLSA Status: Full-Time (Exempt) Department: G&A

Position Objective:

Manage contracts administration for all phases of contract lifecycle, from pre-proposal to contract closeout. Support accounting related functions including but not limited to: budgeting, forecasting, and contract billing for a service-based company. Prior experience with government contracting is preferred.

Essential Functions:

Prepare list of requirements from the solicitation for proposal preparation

Verify compliance of proposal with the list of requirements

Assist with the preparation of well-documented cost proposals in accordance with customer and company requirements

Prepare commercialization reports

Submit proposals, including all supporting documents and justifications

Perform contracting strategically to reduce contract risk

Conduct financial profitability analysis on contracts & supplier proposals to identify risk/unfavorable business or legal terms

Review billing to ensure contract provisions are met and track reporting deadlines that influence billing

Develop, review, and award contracts, subcontract, confidentiality, and non-disclosure agreements

Prepare contract billing/cost information to management

Manage & control expenditures for subcontractors

Assist with the maintenance of government and customer property logs

Provide support to:

o Perform fundamental accounting duties such as: General Ledger posting, Accounts Receivable, Accounts Payable, Payroll, and Fixed Assets. Perform month end billing for services

o Prepare year-end audit schedules for external CPA

o Prepare monthly financial statements: Income Statement, Balance Sheet, Cash Flow statement and other analytical reports as required

o Coordinate activities with Financial Contract Analyst and supervise part time accounting personnel

o Maintain cash flow by monitoring bank balances and cash requirements

o Reconcile accounts to the general ledger and with subsidiary systems such as payroll

o Support and coordinate financial statement compilation and tax preparation with the companys external CPA

Ensure accuracy and follow documentation procedures for all work; maintain notebook of daily activities and provide weekly report of work

Other duties as assigned

Required Qualifications:

Bachelors degree or higher related to the field of finance, accountancy, or legal studies with a superior academic record

Attention to detail and effective time and schedule management skills

Effective organizing, planning, and problem-solving skills

Ability to adapt within a small team to support evolving customer requirements

Ability to execute instructions and communication in written, oral, and diagram form

Demonstrated strong writing, fact-gathering, and analytical skills

High level of integrity and confidentiality

Basic computer and software skills including but not necessarily limited to Microsoft Office products (e.g., Outlook, Word, and Power Point), payroll software, and QuickBooks; advanced Microsoft Excel skills

Preferred Qualifications:

1-2 years of experience in accounting or a closely related field

College cumulative GPA (Grade Point Average) of 3.5 or higher

Experience with government contracting, cost proposal processes, government property requirements, understanding of fundamental accounting functions, and payroll practices

Knowledge of SFAS Rules, namely for statements of accounting financial standards, reporting research results, confidentiality, and data management

Employment Job Site

This role is based in our office, in-person attendance is required

Citizenship/Security Clearance Requirements:

U.S. Citizen or Green Card Holder

About Us:Applied Optimization is a growing organization located in Fairborn, OH. We are an equal opportunity employer offering a competitive salary that is commensurate with qualifications and a comprehensive benefits package. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by applicable law. Find out more about us at www.appliedo.com.

This job description is subject to change.