Contract Senior Legal Secretary - CoventBridge Group

Contract Senior Legal Secretary

Company Overview:

CoventBridge Group is the global leader in full-service investigations providing: Surveillance, SIU and Compliance, Claims Investigation, Counter-Fraud Programs, Desktop Investigations, Social Media, Record Retrieval, Canvasses and Vendor Management programs.  The company provides top tier data privacy and security practices, deploys robust case management technology customized to clients’ needs and delivers worldwide coverage via its 1000 employees and affiliates worldwide.

About the Opportunity:

CoventBridge is seeking an experienced Contract Senior Legal Secretary responsible for the day to day management of all legal notices including the processing, and coordination of testimony requests and creation of discovery responses.  In addition to this, you would be in charge of preparing investigators for testimony at hearings and depositions. Completion of administrative tasks such as document preparation, facilitating signatures and document storage within online document repository. Performs legal research in areas including, but not limited to, contract, and labor and employment issues.

Position runs through June 30, 2025.

Essential Duties and Responsibilities:

• Handle service of process documents, including subpoenas
• Ensure that all legal process documents are processed and stored in a timely manner and in accordance with established procedures
• Prepare CoventBridge investigators for court appearances and depositions
• Collaborate with the General Counsel and client counsel to prepares responses to non-party subpoenas for documents
• Assist in the review, comparison, editing, execution, and filing of Client, Vendor and Supplier contracts and related documents
• Maintains department specific databases, file systems 
• Handle incoming phone calls and correspondence, identifying critical items for action
• Special projects or additional tasks as assigned by C-Suite

Competencies:

• Excellent communication skills, both written and verbal
• Meticulous attention to detail and quality of work product while meeting goals or deadlines
• Strong work ethics and ability to maintain strict confidentiality
• Proficient in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and Access
• Ability to prioritize and work under tight deadlines
• Be analytical and methodical in your approach to problems
• Efficiency and ability to work well within a team are
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Education, Experience, Location:

• Bachelor's degree in Business, Political Science, Criminal Justice, or Pre-Law field preferred
• 3+ years experience responding to subpoenas and prepping witnesses for testimony is required
• Jacksonville, Florida candidate preferred to work onsite in Jacksonville, Florida headquarters office.

The compensation rate for this role is $32 to $40 per hour based on experience.  This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future.  An employee’s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs.  

CoventBridge is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, caste, disability, veteran status, and other legally protected characteristics.

CoventBridge is committed to the full inclusion of all qualified individuals.  As part of this commitment, CoventBridge will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact: Human Resources; 888-932-7364; humanresources@coventbridge.com).

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