Contract Executive Assistant at Sparks Group

Job Summary/Company:
Sparks Group has partnered with a prestigious law firm in Uptown Charlotte to identify a temporary Executive Assistant. This is an excellent quick start opportunity that could lead to a permanent employment. Well qualified candidates will be highly  professional and organized, with 5 years experience supporting C level executives.  

Responsibilities:

• Performs a variety of administrative functions to support the Firm’s Management Partner and Committee, the Chief Operations Officer, and Chief People Officer.
• Coordinates the distribution of meeting agendas, meeting minutes and other materials.
• Manages and coordinates a dynamic calendar of meetings and conferences involving a variety of important external constituencies and clients.
• Prepares invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
• Maintains calendar: schedules and confirms appointments, arranges for meeting rooms or facilities, makes, and confirms travel plans.
• Prepares agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
• Responds to inquiries and serves as a liaison between the Managing Partner and the Firm’s personnel/external entities.
• Prepares documentation for contracts, transactions, or regulatory compliance.
• Prepares agendas or presentations, attends meetings with the senior staff, and takes, transcribes, and distributes notes or minutes.
• Prepares and submits expense reports
• Coordinates travel arrangements for the Firm’s Managing Partner
• Prepares, edits, and proofreads documents.
• Maintains confidentiality of sensitive information
• Regular and in-person attendance is required to perform essential functions of this interactive position.

Qualifications/Background Profile:

• Bachelor’s degree or equivalent preferred.
• 5-7 years of related experience
• Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position.
• Knowledge of administrative and office procedures and systems such as word processing, managing files and records, transcription, designing forms, and workplace terminology
• Good research, writing and analytical ability.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
• Ability to organize and prioritize numerous tasks and complete them under time constraints. 
• Ability to proof typed material for contextual, grammatical, typographical, or spelling errors.
• Handles complex issues and problems and refers only the most complex issues to higher-level staff.
• Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Good interpersonal skills necessary to: communicate in person and on the telephone; effectively follow instruction from a diverse group of clients, attorneys, and staff; and provide information with courtesy and tact.
• Ability to build collaborative relationships.
• Detail oriented, ability to meet deadlines and attentive.

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This job is In-Person.

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Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.