Contract Administrator - GTT, LLC

Oakland, CA

Contract Administrator

Job Duties:

Invoice Review & Processing:

The Contract Administrator reviews invoices to ensure that rates, scope, and terms are consistent with contracts. Confirms actual work performed with Line of Business.
Primarily responsible for facilitating meetings with vendors and LOB to resolve invoice discrepancies of rates charged against the CWA and Catalogue contract pricing structure and elevating issues to management as appropriate for resolution.
Primarily responsible for reconciling vendors’ accounts receivable reports and resolving issues required to complete payment.
Identifies and escalates contract errors or inconsistencies.
May post goods receipts (GRs) and support allocation of funds in partnership with the Accrual Owner and Budget Owner.
Provides metrics, overview, and guidance to the Line of Business (LOB) to ensure the accuracy of GRs posted by others.
Proactively maintains balanced purchase orders (POs) to ensure vendor payments are processed timely. Analyzes PO imbalances using various tools (e.g., SAP, Ariba, Microsoft Excel, etc., and various other financial reports) working to resolve any issues.
Works with Budget Owner to reduce payment cycle times
Clears blocked invoices in accordance with the terms and conditions of the contract and/or purchase order. Coordinates with suppliers and accounts payable as needed.
Develops and maintains vendor relationships for purposes of billing and invoicing for CWA’s and Catalogue contracts. Works with vendors to improve timeliness and accuracy of invoicing.

Contracts, Change Orders, and Purchase Orders:

Supports the tracking of approval status of contracting documents from inception through approval and ensures that documents are routed expeditiously with the goal of avoiding After the Fact Purchase Orders and maintaining funding for approved work.
Collaborates with LOB and Sourcing to ensure contracts are set up correctly to facilitate the invoicing process with correct accounting and cost breakdowns.
The Contract Administrator assists in monitoring available funds against approved amounts for each contract and notifies the Contract Specialist and/or LOB if a contract extension is needed.
Closeout purchase orders after verifying with LOB and vendor that all contractual obligations have been met.
Provides a secondary review of compliance information for vendor use, inclusive of but not limited to insurance, state licensing, gold shovel, ISN, and union signatory status.

Cost Tracking:

Identify and record cost savings from the invoice validation process.
Perform KB61 transactions that reallocate costs to capital or expense orders (e.g., invoices at the PO level).

Records Management & Reporting:

Helps maintain proper record keeping of all invoicing and related documents per company standards, ensuring accuracy and consistency of data.

Accrual Process:

Assists with the monthly accrual process by providing information and guidance on the various accrual processes.
Provides data on invoices in the process to LOB partners, AO, and/or contractors for their use in preparing their accrual.
Posts requested accrual entries if the AO is not able to post the accrual.
Supports proper cost accounting to eliminate SOX deficiencies.

Top Things:

Note:

Benefits:

About The Company:

Our client, incorporated in 1905, is one of the largest combined natural gas and electric energy companies in the United States. Their primary business is the transmission and delivery of energy such as natural gas and electric service to approximately 16 million people throughout a 70,000-square-mile service area. They serve residential, commercial, industrial, and agricultural customers, as well as natural gas-fired electric generation facilities.
What’s it like on this company’s team? There’s a strong sense of family here — an open and welcoming environment that’s filled with smiling faces and plenty of opportunities. When you join this company, you’ll become part of a stable company with deep roots in the communities we serve. And you’ll Client an unwavering commitment to the work we do.

24-08187

Source : GTT, LLC