Contract Administrator - Atlas

Atlas is a nationwide leader in civil engineering, materials testing and geotechnical consulting services for environmental, industrial and infrastructure construction projects. Headquartered in Austin, TX, Atlas currently has over 3,500 employees with offices throughout the US, including Alaska & Hawaii. It’s no accident that Atlas creates a better experience for infrastructure and environmental projects. It’s how we are built – with the best people in the industry, with the reach and expertise to help at any and every step of the project, and with a heart-led approach that puts quality and safety at the center of everything we do. We’re just built to be better. We are a great company.

We are seeking a highly skilled, detail-oriented, and motivated Contract Administrator to join our dynamic team in a full-time, on-site role based in Los Angeles, CA. The ideal candidate will be responsible for managing project documentation, ensuring compliance with contractual obligations, and supporting the project management team in the administration of commercial and government contracts.

Key Responsibilities:

• Document Management:
  • Receive, organize, manage, and maintain all project documentation throughout the project lifecycle, ensuring proper tracking and accessibility of files.
  • Ensure that all project records are up-to-date, accurate, and in compliance with contractual requirements.
  • Respond to records requests, preparing project files and administrative records for final closeout and retention according to project and regulatory standards.
• Administrative Support:
  • Perform a broad range of administrative duties, including procurement processes, billing coordination, insurance documentation, badging, and compliance management.
  • Maintain accurate records of procurement activities, ensuring timely and efficient handling of contracts, purchase orders, and vendor agreements.
  • Oversee the preparation and processing of invoices, ensuring that they align with contractual terms and project budgets.
• Contract Compliance & Coordination:
  • Work closely with the project management team to ensure compliance with client, city, state, and federal contractual terms, codes, and regulations.
  • Monitor contract performance to ensure that all parties meet their obligations and address potential issues proactively.
  • Assist in the development and negotiation of contract amendments, change orders, and other modifications as needed.
• Risk Management and Reporting:
  • Identify potential risks related to contract terms, documentation, and compliance, and work with relevant teams to mitigate those risks.
  • Provide regular reports to project managers, legal teams, and senior leadership on the status of contracts, compliance issues, and any project-related documentation concerns.
• Closeout & Retention:
  • Manage the closeout process of all contracts, ensuring that final documentation is submitted, approvals are obtained, and the project is ready for retention.
  • Prepare project documentation for retention in accordance with company policies and legal requirements.

Minimum Qualifications:

• Educational Requirements:
  • Bachelor's or Master’s degree in a relevant discipline such as Architecture, Engineering, Business, or a Legal field is required.
• Experience:
  • Junior Level (0-5 years): Up to 5 years of experience in contract administration, document control, or a related administrative role, ideally in construction or a project-based environment.
  • Mid-Level (5-10 years): 5 to 10 years of experience in the administration of commercial and/or government contracts, with a focus on document management, procurement, and compliance.
  • Senior Level (15+ years): 15+ years of experience in contract administration with a deep understanding of complex contract management, document control, and regulatory compliance, preferably in large-scale construction or government projects.
• Certifications:
  • Certifications in document control or contract management (e.g., Certified Document Controller (CDC), Certified Professional Contracts Manager (CPCM)) are highly preferred.
• Technical Skills:
  • Experience with project management software is preferred to manage and track project documentation efficiently.
  • Familiarity with contract management software and document control systems is a plus.

Compensation:

$30/hr-50/hr

The expected salary range for the position is displayed in accordance with the state’s law. Final agreed upon compensation is based upon individual qualifications and experience.

Benefits:

Atlas offers a comprehensive benefit program to meet the diverse needs of our employees. Depending on your employment status, Atlas benefits include health, dental, vision, life, AD&D, voluntary life / AD&D, disability benefits, leaves of absence, 401k, paid time off, paid holidays, employee assistance program, educational assistance program.

Who We Are:

We strive to be the most sought-after infrastructure and environmental solutions company, known for our unique, values-driven approach and brought to life by the industry’s most exceptional people.

Atlas provides professional testing, inspection, engineering, environmental and consulting services from more than 100 locations nationwide. We deliver solutions to both public and private sector clients in the transportation, commercial, water, government, education and industrial markets.

With a legacy of providing consistent quality and results, Atlas creates a better experience at every stage of an infrastructure project. We connect the best experts in the industry to deliver value from concept to completion and beyond. This means doing everything our clients expect and then raising the expectations in a way that only our people can.

Our Values:

Life: We enhance quality of life. We value people and safety above all else.
Heart: As our hallmarks, we act with compassion, empathy and respect.
Trust: We work together as partners, doing what we say with full accountability.
Mastery: Always striving for the highest quality, we ensure greatness inspires all our work.

Diversity, Equity & Inclusion are at the core of our purpose & values:

We are committed to enhancing the lives of our employees, customers, shareholders, and the communities where we live and work. We believe in our heart-led approach and place a strong focus on conducting our business in an ethical, compassionate, and respectful way. Through our Diversity, Equity & Inclusion Program, we seek to hire, develop, and promote a talented and diverse team of professionals nationwide. We believe in leveraging the power of our different backgrounds, beliefs, perspectives and capabilities to create value for our company and our communities. Our values of Life, Heart, Mastery and Trust are the principles by which we operate, the character of our people, and the culture of our organization. We’re Stronger Together.

Atlas EEOC Statement

Atlas is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Atlas makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, read through our EEO Policy https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

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