Contract Administrator III - Bernhard LLC

At Bernhard, we blend a rich history with a forward-looking vision. With over 100 years of experience, we are a pillar of stability in the energy infrastructure industry and a leader in innovative energy solutions. Our commitment to leveraging emerging technologies ensures that we remain at the forefront of the Energy-as-a-Service sector.

We believe in growth—not just for our business, but for our people. Our team members have the opportunity to advance their careers in a supportive environment that values continuous learning and development. We embrace innovation and encourage creative problem solving to tackle the energy infrastructure and energy challenges of tomorrow.

Inclusion is at the heart of our culture. We strive to create a workplace where every voice is heard and valued, fostering a collaborative environment where diverse perspectives drive our success.

Join us to be part of a legacy of excellence and a future of groundbreaking advancements. At Bernhard, stability, innovation, and growth are more than just values—they are the pillars of our continued success.

The Contract Administrator III will conduct functions associated with contract management systems to ensure proper project documentation is created, shared and maintained throughout the life of the project.

Specific responsibilities include:

• Process equipment Purchase Order (PO), PO modification, Construction Service Agreement (CSA), Subcontract and Subcontract change order requests from Project Team via entry into the JD Edwards system.
• Responsible for the end-to-end completion of orders from cradle to grave.
• Produce and provide all equipment PO/CSA/Subcontract documents and associated Exhibits to vendor/sub and track receipt.
• Indicate receipt of properly executed documents and acceptable COI's, index documents in Paperless filing system and upload to the appropriate folder in the file sharing system.
• Maintain, organize and update all relevant documentation with appropriate structure.
• Actively identify and participate in opportunities for process improvements including generating procedures, updates to the software or other collaborative efforts.
• Enter all approved certificates of insurance (COI's) received by vendor/sub.
• Communicate regularly with the Project Team through monthly meetings to ensure all documentation has been completed and processed.
• Create and organize folders within the Procurement folder on Egnyte.
• Assist the CA Manager with other duties on projects such as kick-off meetings.
• Be an additional resource for resolving operational issues.
• Actively work towards being an SME on tools, procedures and policies for the department.

This position is Full Time, Exempt, Salaried and reports to Contract Administration Manager.

Required Education, Experience, and Qualifications

• 4-year degree or equivalent required.
• Additional 10+ years of related experience (architecture, engineering or construction) or relevant business training preferred.
• Excellent written and oral communication skills.
• High level of organizational skills to successfully multitask in a fast paced environment.
• Must have the capacity to work independently and exercise judgment, constantly reprioritizing to deal with interruptions stemming from potentially more urgent requests.
• The ability to identify contract requests with variations or exceptions and determine appropriate course of action is crucial.
• Analytical and problem solving skills, speed, accuracy and high attention to detail are essential, as is delivering superb customer service both externally and internally.
• Legal or contract related experience is an advantage.
• Attention to detail, advanced organization skills and follow through is required.
• Proficiency in Microsoft Office Software required (Word, Excel, Outlook, etc.)
• Computer savvy with ability to learn and use software systems to carry out document control functions as required. (JDE/Sharepoint/Docusign/Paperless etc.)
• Ability to adjust procedures and processes as instructed, with little daily supervision.
• Effective verbal and written communication skills.
• Detail oriented and willing to tackle various ongoing projects in a fast paced environment.
• Well versed in the industry and the Company’s competitors.
• Excellent multitasking skills, with the ability to perform duties outside of scope of work when necessary.

Preferred Education, Experience, and Qualifications

• Construction project or document control experience is preferred

Travel Requirements

• 0-5% of time will be spent traveling to job site(s)/office location.

Physical/Work Environment Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Climbing stairs.
• Remaining in a stationary position, often kneeling, standing or sitting for prolonged periods.
• Repeating motions that may include the wrists, hands and/or fingers.
• Quiet environment.
• Light work that includes adjusting and/or moving objects up to 20 pounds.

Bernhard is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participates in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.