Contract Administrator II-Behavioral Health & Recovery Services (Open and Promotional) - County of San Mateo

San Mateo, CA

About the Job

NOTE: This recruitment schedule was amended on September 2, 2023 to extend the Final Filing Date. This recruitment has been changed to "Continuous."

San Mateo County Health is seeking experienced individuals for the position of Contract Administrator II-Behavioral Health & Recovery Services, to coordinate and organize the development of contracts; prepare and evaluate scopes of work, negotiate, monitor and amend program contracts; manage contract and service provider relations; ensure compliance with contract requirements; prepare projections for program managers and in preparation for necessary contract amendments; provide program support and consultation to program staff in the areas of County contract policies; assist in the development and implementation of policies and procedures; act as a liaison to other County departments and partnering agencies; proof all documents associated with an agreement or amendment;; use independent judgment, strong administrative and analytical skills, excellent organizational/customer service skills; function as a key member of the team; and perform related work as required.

The current vacancy is in the Behavioral Health and Recovery Services (BHRS) Division located in San Mateo, but will occasionally travel/drive within the County to attend meetings and perform duties of the job. Partial remote work may be available after training.

Duties may include, but are not limited to, the following:
Coordinate the contract development and amendment process with departments, program managers, and other County departments, including securing appropriate signatures, distributing executed copies, and maintaining comprehensive contract files.
Prepare draft contracts and review to ensure accuracy and completeness.
Ensure contract compliance with County, state and federal requirements regarding insurance, credentials, and payment schedule among others.
Prepare formal extensions and amendments to existing contracts.
Prepare a succinct description of the contract in the required format for submission to executive management, County Manager's Office or Board of Supervisors.
Create Request for Proposals (RFP), development and execution
Serve as liaison to community organizations, other County departments, governmental agencies and the public to disseminate information.
Collaborate with Contract Management Analyst to monitor contract agreements for fiscal compliance, and report requirements and possible amendments to program staff.
Assist programs with the development of quality, evaluation measures and reporting requirements for each contract.
Attend and participate in a variety of meetings and committees.
Provide technical assistance and consultation to the related agencies, community groups and other interest groups.
Maintain current knowledge of contract rules and regulations.
Collaborate with Contract Manager to develop forms, contract templates and procedures.
Perform related duties as assigned.

The ideal candidate will have:
High level of experience in the development of contracts, negotiating terms, and the contract approval process.
High level of motivation, energy, diplomacy and resourcefulness.
High level of experience with planning and coordinating projects.
Experience creating, developing and executing Request for Proposals (RFP).
Excellent presentation skills with experience facilitating meetings for the purpose of presenting concise and accurate information to staff, providers, and/or internal leadership.
Experience working with directors, managers, and other varying levels of authority.
High level of proficient writing and editing skills; experienced in doing research to build scope of work, set minimum target levels, and develop performance measures.
Knowledge of Quality Assurance Principals and how they are applied
High level of experience in fostering and maintaining positive work relationships with internal staff and leadership, and external providers and community members.
Excellent time management and problem-solving skills, with the ability to exercise independent judgment.
Knowledge of HIPAA compliance regulations concerning confidential information storage as well as record retrieval of documents for a health environment and its remote locations.
Ability to work independently with minimal supervision and instruction, as well as collaboratively as part of a team.
Excellent attention to detail in the processing and execution of work.
Familiarity with County of San Mateo community-based organizations and government agencies preferred.
Excellent written and verbal communication skills.

NOTE: The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.

Source : County of San Mateo