Contract Administrator - International SOS Government Medical Services

International SOS delivers customized medical and security risk management and well-being solutions to enable our clients to operate safely and effectively in environments far from home. Founded in 1984, we operate in 92 countries providing integrated medical solutions to organizations with international operations. Our innovative technology and medical and security expertise focus on prevention, offering real-time, actionable insights and on-the-ground quality delivery. We provide clinical services to include “hands-on” direct care at over 800 sites around the world, many of which include inpatient clinical care capabilities. With 12,000 staff (including 5,200 medical and behavioral health providers) our services include the design, deployment, and operation of healthcare solutions including freestanding surgical facilities in remote and austere environments, telemedicine consultation through a wide range of virtual modalities, referrals to a global network of more than 100,000 vetted providers, and global aeromedical evacuation. Within our portfolio of companies, International SOS Government Medical Services (GMS), headquartered in Houston, Texas provides contracted healthcare support to Government defense and civil agencies and government contractors, including support to military exercises and operations, diplomatic missions, natural disasters, and refugee care. To protect your workforce, we are at your fingertips: internationalsos.com

Overall Purpose Of The Job:

• This role will take the lead on regional program contract portfolio and subcontract administration. 
• Will also assist in the organization and development of contractual products and assignments. They will work closely with assisting the Director of Contracts with proposal development, teaming agreements, non-disclosure agreements and other contractual documents.

Key Responsibilities:

• Administer prime contracts and subcontracts, ensure purchasing procedure is followed
• Keep all internally developed tracking mechanisms up to date and provide reminders to team members as appropriate;
• Develop formal contractual correspondence;
• Participate as a team member during the proposal development process
  • Track meetings and deadlines required
  • Assist in reviewing and writing proposals, TAs, MOUs, and NDAs
  • Assist in negotiating proposal rates and terms and conditions
• Maintain comprehensive subcontract/procurement electronic and hard copy files in accordance with company policies, procedures and Federal Regulations;
• Ensure compliance with (1) contractual terms and conditions and (2) contract technical requirements during contract performance up to contract closeout or termination.
• Assist in the development of process improvements for contract and subcontract management;
• Support problem resolution and provide guidance to program management as required;
• Support prime contract invoicing and tracking;
• Conduct internal reviews against company policies and procedures;
• Other special duties as assigned.

Required Skills and Knowledge 

• Extremely motivated; customer-service oriented;
• Good organizational skills; high accuracy and attention to detail;
• Good cost/price analytical skills;
• Ability to work in a team environment; excellent communications skills; excellent writing skills; motivated; driven; excited by the challenge of being part of a world-class contracts organization
• Government procurement/subcontracting experience and FAR knowledge is required
• Negotiation skills a must

Required Competencies 

• Extremely motivated
• Customer service oriented
• Strong organizational skills – must be able to multi-task
• High accuracy and attention to detail
• Ability to work in a team environment
• Excellent communication, writing and analysis skills
• Ability to work independently in deployed project

Required Work Experience 

• 5-7 years experience in Federal Acquisition Regulation and Defense contract knowledge. 
• BS or equivalent education and experience
• Overseas deployment experience requiredRequired Qualifications 
• Proficient in MS Word, Excel, SharePoint and Outlook
• Proficiency in contractual language and contract principles
• Understands regulatory compliance
• Certification desirable but not required

Required Languages 

• Foreign language preferred but not required

Travel / Rotation Requirements 

• Must be willing to travel overseas

International SOS Government Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants based on race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws. 

Min $90,000 Max $100,000

Compensation - The pay range is based on several factors and may vary in addition to a full range of medical, financial, and/or other benefits. Final salary and offer will be determined by the applicant’s background, experience, skills, internal equity, and alignment with geographical market data.

Benefits - This position is eligible for our comprehensive and competitive benefits package including medical, dental, vision, and basic life insurance. Additional benefits include a 401k plan paid time off and an annual bonus.  International SOS complies with all federal, state, and local minimum wage laws.

International SOS Government Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws.