Construction Services Record Keeper - TranSystems Corporation

We are excited to share once again TranSystems has been recognized as a top 100 design firm by Engineering News-Record in 2024. TranSystems is committed to building strong relationships with our clients, partners, and communities, because we believe we can go farther together. We act with integrity, use resources wisely, and proactively enhance projects with new thinking for sustainable infrastructure solutions. Our team incorporates these core values every day: All-In Always - Passionate Problem Solvers -Driven to Serve.

Interested in joining our team? Great! We’re looking for top talent to grow with our firm.

What you'll be challenged to do:

Maintain construction project records and processes related paperwork in the functional area of Construction Services for TranSystems Corporation on assigned projects to ensure contracted obligations are achieved. This position requires contact with governmental officials, contractors, and private entities.

• Reviews and modifies contract documents for accuracy and to reflect changes to the original agreement; monitors records to verify compliance with applicable federal and state laws, policies, procedures, regulations, and guidelines.
• Responsible for setting up accounts and all documentation necessary for each construction project within the assigned area.
• Monitors contractor’s compliance with federal requirements related to Equal Employment Opportunity and wages rates.
• Monitors on-the-job training programs and Disadvantaged Business Enterprise and Small Business Enterprise programs; submits required monthly reports.
• Prepares and submits monthly and final estimates; checks calculations against work log and estimate form to verify work is completed before payment is made.
• Prepares and responds to requests for correspondence, reports, and supporting documents. Responsible for filing documentation and ordering supplies and equipment.
• Processes change orders, supplemental agreements, and extra work orders.
• Acts as a liaison with construction inspectors and contractor’s staff and provides status updates as needed.
• Attends pre-construction meetings to instruct contractor’s personnel on documentation procedures.
• May assist with the development and review of project proposals.
• Responsible for the knowledge and awareness of the related safety and compliance programs.

What you bring to our firm:

• Education: High School Grad or Equivalent in general education.
• Experience: 3 years roadway construction record keeping.
• Valid US driver’s license. This position requires driving to projects and related meetings.
• Currently possess TxDOT Precertification in technical Category 11.10.1 – Construction Record Keeper, or ability to obtain within three (3) months of the date of hire.
• Skill using TxDOT SiteManager and LCPtracker preferred, but experience using other systems such as Headlight, APCM (AASHTOWare Project Construction & Materials) and EPRS (Electronic Project Records Systems) may be acceptable.
• Actively engages multiple perspectives when solving problems, seeks to learn from peers, and encourages reciprocal learning among team members.
• Actively advocates for full inclusion in the workplace, fostering an environment that welcomes diversity and values equity for all employees, partners, clients, and the communities that TranSystems serves.

Work Environment:

• Sedentary work: Lift up to 10lbs at a time and occasionally carry files/small tools.
• Light work: Lift up to 20lbs at a time and frequently lift or carry objects up to 10lbs.
• Standing-prolonged periods of time.
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers.
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading.

Featured Benefits:

• Hybrid (in-person and remote) work environment.
• Comprehensive health benefits package including wellness, maternity/paternity leave, and employer paid AD&D, STD, and LTD.
• 401(k) company match
• Vacation accrual separate from sick time.
• Eleven (11) paid holidays for 2024 with the option to substitute 2 holidays for employees to celebrate other day(s) of significance.
• Six (6) day winter break in 2024 that is included in the paid holiday schedule.

TranSystems is proud to be an equal opportunity / affirmative action employer and ensures nondiscrimination and equal employment opportunity in all programs and activities in accordance with all applicable laws and regulations. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, age, national origin, pregnancy status, marital status, sexual orientation, genetic information, citizenship status, disability, protected Veteran status or any other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law).

As the employer of choice, we are committed to action and strive for a company that reflects the vast diversity of our country and the communities we serve. TranSystems is committed to embracing diversity in all forms, including race, culture, age, sexual orientation, gender identity, disability, veteran status, thought and religious background. We acknowledge the impacts of prejudice and discrimination on historically underserved communities. We commit to establishing a more diverse, inclusive and positive work environment that drives innovation.

Recruiters or staffing agencies: TranSystems is not obligated to compensate any external recruiter or search firm who presents a candidate, their resume, or profile to a TranSystems employee without 1) a current, fully-executed agreement on file and 2) being assigned to the open position (as a search) via our applicant tracking solution.