Construction Project Coordinator - GBA Builders

Construction Project Coordinator

GBA Facility Services is dedicated to building the critical environments common in the pharmaceutical, biotech, mission-critical, and other regulated industries. We provide pre-construction consulting, general contracting, design-build, and construction management at-risk services. GBA Facility Services is headquartered in Lenexa, Kansas with field offices throughout the United States.

We are currently looking for a highly organized individual who has a strong attention to detail to support our team. This individual will work on a wide variety of job responsibilities supporting multiple project managers as well as executive management. This position will act as a coordination hub for the department assisting multiple staff members and helping to ensure all parts and pieces are managed to deadlines. The ideal candidate will have a positive customer focus assisting both internal employees and external clients. An individual with a “can do” attitude is essential to creating and maintaining a positive work environment. If you see yourself thriving in a position like this, we encourage you to apply!

Responsibilities:

• Provide project accounting support to Project Managers
• Support Executive Leadership Staff

• Assist Project Managers with project estimates, proposals, and sub-consultant contracts by offering editing and accuracy reviews.
• Maintain and update contract documents in AIA software
• Organize procedures to maintain office efficiency and quality of documents, reports, letters, and specifications.
• Manage project documentation controls – submittals, RFI’s, proposal requests, etc.
• Proficient with tracking and reporting of Certified Payrolls, both for internal staff as well as with subcontractors and vendors.
• Assist with various office administration tasks as needed including, answering calls, coordinating group meetings, office events, conference registration coordination, travel arrangements, etc.
• Coordination of licensing and registrations
• Manage field staff per diem paperwork
• Plan and coordinate company engagement events and initiatives
• Track and maintain office supplies
• Complete expense reports for company card usage
• Other duties as assigned

Requirements:

• At least 5 years of experience required
• Associate or Bachelor’s degree preferred
• Project cost accounting knowledge
• General ledger cost accounting experience preferred
• Proficient use of Microsoft Office, including Excel, Word and Power Point
• Ability to learn and acquire proficiency in construction specific software such as Viewpoint Spectrum, etc.
• Strong mathematical aptitude
• Detail oriented with ability to manage multiple projects at the same time
• Ability to compose, edit and proofread documents
• Excellent communication skills, both verbal and written