Construction Project Coordinator - Medxcel

Medxcel is here to lead the transformation of healthcare facilities management by incorporating a new approach to providing services. Created by healthcare, for healthcare, we have a dedicated focus on our people and customers, as well as providing tools, processes, support resources, data analytics and insource strategies that drive results.

The Construction Project Coordinator position will assist in coordinating various capital projects including ensuring communication with various departments (finance, accounting and Construction Controls) is managed on an ongoing basis for all projects. Ensuring E-Builder and all other systems are updated to streamline payables and project invoices.

This position is located at St. Alexius Medical Center- Hoffman Estates, IL.

• Data entry and support for project initiation, contracting, invoicing, and status reporting.
• Perform purchase order maintenance and accounts payable research including vendor information/updates and insurance verification.
• Assist Project Manager with change management and the approval process.
• Update PM software with schedule and cost information.
• Manage the document control function and electronic file management.
• Perform routine close out of projects including record drawings, lien waivers, and financial reconciliation.
• Assist PM with quotes and purchase orders for minor and major medical equipment.
• Provide meeting and calendar support for the statewide program and all related meetings.
• Train vendors & contractors on eBuilder and required processes.
• Perform all other duties as required.

Education:

• High School Diploma required 
• Associates or Bachelor’s degree in Administration, Business or other relevant area preferred 
  
  

Experience:

• At least 3 years of experience in office administration, working in a complex environment required
  
  

Knowledge, Skills and Abilities:

• Construction process knowledge and experience required.
• Experience with electronic cost processing and financial knowledge required.

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