Construction Project Coordinator at MAPSYS Inc.

The Construction Project Coordinator supports the Construction Services and Corporate Real Estate teams to ensure project objectives are met through the effective coordination and administration of real estate, facility maintenance, and construction-related project assignments. This position will plan, process, and assemble required information and resources needed to generate quality deliverables and will work collaboratively with various internal team members and external vendors and consultants.

TASKS AND RESPONSIBILITIES: The following duties are essential to the successful and satisfactory performance of this job. Other duties may be assigned.

• Provide project coordination and administrative functions as needed to support corporate real estate units (construction, facility management, & real estate).
• Work closely with Construction Services Director to assist with the development and implementation of standardized project templates, including budget tracking, requests for proposals and corporate design and construction guidelines and standards.
• Submit invoices to accounts payable after obtaining required approvals from the responsible manager(s).
• Assist with organizing project folder structures, contract management. reports, invoices, and other financial files for easy access.
• Maintain project documentation, create and update reports, organize and schedule meetings.
• Create and distribute meeting minutes or action items and manage project communication as required.
• Provide support on various special projects, such as facility moves, rebranding, or conceptual budgets and estimates.
• Assemble and distribute weekly project updates or photos for internal stakeholders.
• Compile, document, and store all required project closeout deliverables. Distribute to the appropriate parties as required.

KNOWLEDGE, SKILLS, ABILITIES:

• Strong attention to detail, well-organized, and efficient with the ability to prioritize multiple tasks of varying deadlines in a fast-paced environment.
• Excellent interpersonal and communication skills.
• Capable of problem solving, independent thinking and decision making with excellent time management skills.
• Ability to interact with various levels of management in a professional manner.
• Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint) required.
• Intermediate to advanced skills with Smartsheet helpful, but not required.
• Knowledge of real estate and construction processes and terminology helpful, but not required.
• High regard for ethics.

QUALIFICATION REQUIREMENTS: The requirements listed below are representative of the knowledge, skill and/or ability required.

• High School diploma or Certificate of High School Equivalency (G.E.D. – demonstrated satisfactory performance in General Educational Development Testing Program).
• Minimum Two (2) years of related experience in a similar role. Previous experience with a construction company or corporate real estate department a plus.