Construction Project Administrator - GovStaff

GovStaff is seeking a Construction Project Administrator / Manager for a key permanent job opening we have at Newark Liberty International Airport in Newark, New Jersey. Potential candidates need to be highly detail-oriented, experienced with handling records and documents of a confidential nature, and capable of working on and tracking many documents/tasks in a fast-paced environment. Experience working within the policies and procedures of government construction or Engineering projects is required.

Offering a high-profile, challenging work environment, an attractive salary, excellent benefits, and an opportunity to work alongside esteemed leaders within the government space.

The selected candidate will provide professional and efficient support to our construction leadership team, including management oversight of all necessary construction documentation and processes, such as issuing, reviewing, categorizing, scanning, filing, and tracking necessary documentation using our company’s classification and organization system.

Responsibilities:

• Provide oversight and records management of government construction work
• Support the Contracting Officer's Representative (COR) by performing requested project management tasks.
• Issue outgoing submittals, responses, correspondences, and other documentation following required eBuilder processes for each project/contract.
• Ensure all records are properly stored, managed, and accessible to authorized personnel per agency document control and record retention policy.
• Responsible for responding to stakeholders’ requests for various records, documents, or contracts
• Facilitate the advancement of documentation through the eBuilder processes.
• Advise and support construction teams on document requirements.
• Ensure document transmittals by others are accurate and complete.
• Attend/participate in joint contractor/government meetings.
• Draft technical responses to any change orders.
• Proactively communicate with project teams to manage project requests, prioritization, and workload.
• Maintain and continuously improve the Change Control process.
• Contribute to the development of department policies, including documentation, storage, and organization policies.
• Initiate corrective action for continuous improvement of efficiency and customer service.
• Perform quality assurance and quality control of all applicable documents.
• Perform periodic archiving and audits to maintain document repository standards.
• Investigate compliance as necessary.

Candidate Qualifications:

• BS Degree in construction, engineering, or a related field
• PMP or PMI certifications preferred
• Minimum 5 years of construction contract administration/management
• Minimum two (2) years of professional experience performing records management or document control functions in the engineering and/or construction field.
• Technical Skills: Proficient in eBuilder preferred; Microsoft Office Suite – WORD, Excel, PowerPoint, and detail-oriented.
• Knowledge: Records management concepts, procedures, and standards.
• Communication: Excellent verbal, written, and organizational skills.
• Problem-Solving: Proficient in analyzing data, problem identification, and resolution, able to generate clear/concise reports indicating key issues, multi-task, and prioritize work.
• Team Player: Able to work cross-functionally as part of a large team.
• Understanding of general engineering and construction records, contracts, policies, and administration

At GovStaff, we operate in strict confidence: We do not share resumes, names, or applications outside of GovStaff unless given express consent by each candidate. We welcome all professionals to our GovStaff Network, regardless of current job-seeking status.

Please apply if you feel this key opening may meet your experience and interests! All applications are still welcome if this role does not meet your interests or requirements. We’ll gladly hang onto your profile. We'll contact you if another position opens that could be a match. GovStaff and all our business partners adhere to all EEOC regulations.