Construction Office Manager - Heritage Fence Company

Great opportunity for a detail orientated individual with a minimum of 5+ years’ experience in construction administration, looking to grow with a 52-year-old fence company.  The focus of this position is not only customer satisfaction and employee relationship management but also Accounting & Bookkeeping, Project & Brand Management.  You will help build awareness about our products and services.  We pride ourselves on being a “We” Company that takes the safety of our employees very serious!

We service the Residential, Commercial and Industrial markets in eastern PA, MD, DE and NJ with a focus on all types of Fencing (Wood, PVC, Aluminum, Chain Link, Temporary, etc) Decks, Railings, Wooden Guide Rails, Dumpster Enclosures, Gate Operators, Access Control and much more!  Our ideal candidate has experience developing and executing marketing campaigns while managing and inspiring a team. He/she will be comfortable with day-to-day marketing activities, as well as long-term strategy, thriving with tight deadlines and changing needs.  If you are a people-person who loves the rewarding challenge of building a brand, we want to hear from you!

Must Have the Following:

• Associate’s Degree in Business Administration, Communications, Finance or related field
• 5+ years in construction office experience
• Knowledge of office administrator responsibilities, systems and procedures
• Excellent written and verbal communication skills, strong organizational skills, detail-oriented and conscientious
• Proficient in MS Word, Excel and Outlook, with fast, accurate computer skills
• Excellent time management skills and ability to multi-task and prioritize work
• QuickBooks experience (AIA billing experience a plus)
• AP/AR, Payroll and Job Costing experience

Construction Office Manager Duties & Responsibilities:

• Serve as the point person for duties including: maintenance, mailing, supplies, equipment, bills, errands, office supplies
• Answer phones/schedule appointments; copy, scan, and file documents; greet and direct visitors; maintain professional appearance
• Weekly maintenance of office condition and cleanliness
• Organize office operations and procedures as necessary
• Assist in the onboarding process for new hires
• Organize and manage Accounts Payable/Accounts Receivables
• Manage in-house Payroll processing on a weekly basis
• Prepare and Update Safety Programs as needed
• Establish and maintain job contract files
• Type Residential proposals and send to client
• Mange follow ups with residential clients
• Work with subcontractors to ensure paperwork is in order including contracts, CCB status checks, insurance certificates, and lien releases
• Track and process invoices for subcontractors and material providers; review invoices and change order requests against contract documents; code invoices to expense categories
• Prepare monthly Workman’s Compensation Reports, Certified Payroll Reports, and Union Reports
• Communicate with senior management about marketing initiatives and project metrics, as well as brainstorm fresh strategies

Benefits Offered:

• Competitive Wages DOE
• Paid Holidays
• Paid Vacation Days

• Medical & Dental Insurance
• Uniforms (Shirts)
• 401K/Profit Sharing

• Employee Appreciation/Outings such as Phillies games, golfing, bowling, BBQ’s, Gift Cards

Call 610-584-6710 or

visit us at 3890 Skippack Pike, Skippack, PA, 19474.

You can email your resume to hr@heritage-fence.com