Specktacular Home Remodeling

Construction Office Manager/Executive Assistant

Candidates and Recruiters DO NOT contact Specktacular Home Remodeling directly. Please follow the steps to apply. All applications must go through Contractor Staffing Source.

Are you a detail-oriented professional with a knack for organization and a passion for supporting not only dynamic construction projects but a company owner as well? At Specktacular Home Remodeling, we're passionate about creating dream homes for our clients while fostering a positive, and collaborative work environment. Located in Sandy, Oregon, we specialize in delivering exceptional remodeling experiences backed by integrity, quality craftsmanship, and a commitment to excellence. With over three decades of success and a renewed vision for the future, our team is growing, and we're looking for a dedicated Construction Office Manager/Executive Assistant to help lead the charge.

Learn more about us at: https://specktacularhome.com/

As our Construction Office Manager/Executive Assistant, you will be the backbone of our operations, ensuring everything runs smoothly. You'll work closely with our owner, carpenters, specialty contractors, and a small team of outside professionals, coordinating administrative processes, managing schedules, and driving efficiency as we expand and remodel our business for the next three decades. This role offers a unique opportunity to make a real impact utilizing a hybrid work environment, combining remote flexibility with in-person collaboration.

Key Responsibilities:

• Oversee day-to-day office operations, including administrative and HR functions.
• Manage the owner's schedule, emails, and appointments.
• Process payroll, accounts payable, and accounts receivable, manage invoices and ensure accurate QuickBooks records.
• Maintain and organize project binders, job documentation, and client communications.
• Coordinate with subcontractors, vendors, clients, and team members to ensure project timelines and deliverables are met.
• Support marketing efforts, including social media management and basic content updates.
• Contribute to the development and refinement of office systems and standard operating procedures.

What We're Looking For:

• Proven experience as an Office Manager, Executive Assistant, or similar role, ideally in construction or a related industry.
• Proficiency with QuickBooks (Enterprise/Online) and Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills with the ability to prioritize and multitask.
• Exceptional communication skills, both written and verbal.
• A proactive problem-solver who thrives in a fast-paced environment.
• Experience in HR functions, such as payroll and employee onboarding, is preferred.
• Familiarity with construction management software is a bonus but not required.
• Flexibility to work in our office and remotely (1 day per week).

Why You'll Love Working Here:

• Full Time Position
• Competitive hourly rate of $25 to $35 per hour based on experience.
• Health insurance after 90 days.
• Vacation and paid holidays.
• Contribution to retirement.
• Flexible hybrid work environment (in-person in the Sandy area as needed).
• Opportunity to grow with a company poised for expansion.
• A supportive and collaborative team dedicated to excellence.
• The chance to play a vital role in shaping our company's future.

Join Us:

Ready to make your mark in the construction industry while supporting a company dedicated to quality and innovation? Let's build something great together! Apply now to submit your application. We can't wait to meet you!

Specktacular Home Remodeling is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, sexual orientation, gender identity, national origin, disability, age, or any other protected status under Oregon and federal law.