Construction Office Administrator

We are seeking an experienced Office Administrator in Anaheim, CA. This is a full-time, in-office position. You will be working closely with the company President and Executive Vice President. Qualified candidates will have a positive attitude, strong work ethic, attention to detail, drive to win, team mentality, good problem-solving skills, and honesty and reliability.

Responsibilities:

• Manage clerical tasks, including email correspondence, answering phones, FedEx, scheduling. appointments and other various office duties assigned to create smooth office operations.
• Order and maintain City Business Licenses.
• Track and record DMV registrations and renewals.
• Make sure all keys are accounted for / Office and vehicles
• Demonstrate effective communication skills through email correspondence and phone calls.
• Foster positive interactions with office staff, field personnel and clients.
• Will represent the front office and welcome individuals who visit the office.
• Maintain a proactive approach to managing office responsibilities, contributing to the overall efficiency and functionality of the office setting.
• Assist with the maintenance and renewal of State Contractors Licenses.
• Organize supplies in the kitchen and restrooms.
• Ordering office supplies
• Assist with the accounting department with miscellaneous clerical duties as needed.

Qualifications:

• Minimum of 2 years of experience in a similar role.
• Previous Construction office experience a plus
• Exceptional organizational and multitasking skills.
• Proficiency in accounting software and Microsoft Office Suite.
• Attention to detail and problem-solving skills are a must!
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Proficient computer skills and familiarity with office software (e.g., MS Word, Excel).
• Ability to multi-task.
• Licensed Notary is a plus but not required.
• An associate degree is ideal but not required.
• Previous work experience within the construction industry is a plus but we are willing to train the right candidate.

Compensation:

• $25.00 - $30.00 based on experience
• 401K
• PTO
• Health & Dental Insurance
• Life insurance