Construction Contract Coordinator - T5 Data Centers

Forever On! From the start in 2008, T5 has been focused on supporting enterprise and hyperscale customers with customized data center solutions. Today, we remain dedicated to an unrivaled level of quality that extends across the lifecycle of the core data center ranging from customized turnkey development, facilities management and data center operations to customized construction needs worldwide!

The world’s biggest companies trust T5 with their data center operations.

At T5, our success is fueled by our team. With over 400 engineers, technicians and professional staff, we’re proud to foster an inclusive culture of excellence and progression that’s dedicated to serving our customers.

• Commitment to Diversity & Military Veterans
• Battle-Tested Leadership Experience
• 100% Data Center Focused
• Owner-Operator Mindset

The Construction Contract Coordinator will be responsible for providing a comprehensive and flexible contract administration service to the customer, maintaining concise records of all construction contract transactions and to liaise regularly with the client and onsite construction team.  

RESPONSIBILITIES

• To assist with the control of all financial and commercial aspects of construction related contracts
• To assist in the production of supporting financial information for T5CS related projects
• To maintain and update both manual and computer records relating to T5CS contracts
• To prepare and issue predefined reports, which form part of the contract and customer requirement
• Liaise closely with the Project Manager, ensuring accurate processing of quotations and purchase orders, invoices, time sheets and PTO records
• To undertake general office duties involving T5CS related contracts, to include:
• Correspondence and filing
• Minutes of meetings
• Preparation of reports and documentation
• Updating of electronic records
• Material ordering and administration
• Vendor administration
• Raising purchase orders and ensuring that purchase orders are updated when changes required.
• Production of valuations and presentations of results
• Contract renewal documentation
• Quote logging and processing
• Process of timesheets from engineers, chasing and checking quality of data
• Contract set up (PPM/ System support)
• Application of Billing preparation
• Contract escalation process and updates
• To manage the Accounts Payable process for the contract which includes:
• Upload, index and code A/P invoices and work with Managers to facilitate timely A/P workflow approvals within Yardi Payscan module
• Set up executed purchase orders in Yardi for accurate application and tracking of contract operating and capital expenditures
• Interface with vendors, customers, executives, facility management leadership, and internal finance team to address and resolve any inquiries or issues
• Respond to vendor inquiries and reconcile vendor statements
• Maintain accurate A/P records and files to ensure compliance with IRS rules
• To enable full auditable trails with, for example but not limited to, invoices, timesheets, material orders and goods received note
• To be responsible for the commercial support on the contract through to the final account
• All other work as assigned by T5CS executive leadership

EDUCATION AND EXPERIENCE

• 3+ years in a Contract Administration role or related experience, required
• Construction, Real Estate, or Property/Facilities Management Accounting experience, required
• Accounts payable and job costing experience, required
• Data Center experience, preferred

KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES

• Strong proficiency in the use of spreadsheets and Windows, required
• Handle confidential information in a sensitive and professional manner, required
• Excellent verbal, written, and interpersonal communication skills, required
• Ability to manage multiple tasks under strict deadlines while working independently, required
• Ability to interact professionally with all levels of the organization, required
• Exceptional organizational, quantitative and problem-solving skills, required
• Exceptional attention to detail, required
• Ability to approach problems both logically and creatively, required
• A drive to exceed expectations and be part of a dynamic growing organization, required
• An energetic self-starter with a “can-do / whatever it takes” attitude who can perform under pressure, work successfully on tight deadlines, and identify and resolve problems as they arise, required

All your information will be kept confidential according to EEO guidelines.

T5 Data Centers is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.