Construction Administrator - The Bowa Group Inc

Construction Administrator

Location: Dallas, TX

Company Overview:

Bowa Construction is a leading General Contractor and Construction Management firm founded on the principles of family, honesty, discipline, and quality. Our team delivers projects with passion, precision, and a commitment to creating a positive impact in the communities we serve. With our expansion into Dallas, we’re seeking a skilled and personable individual to be the welcoming face of our office.

ROLE OVERVIEW: The Construction Administrator will play a vital role in supporting project teams and ensuring the smooth operation of the Dallas office. This role involves managing administrative functions, coordinating project documentation, and facilitating communication among stakeholders. As the office grows, this position offers ample opportunities for professional development and career advancement within the construction industry.

ROLE AND RESPONSIBILITIES:

Administrative Support

• Serve as the main point of contact for administrative needs in the Dallas office.
• Assist Project Managers and Superintendents with day-to-day administrative tasks.
• Manage office supplies, maintain records, and ensure an organized workspace.

Project Coordination

• Organize and maintain project documentation, including submittals, RFIs, contracts, and change orders.
• Track and update project schedules, ensuring deadlines are met and stakeholders are informed.
• Coordinate with subcontractors, suppliers, and vendors to ensure timely communication and document exchange.

Communication and Reporting

• Prepare meeting agendas, take minutes, and distribute follow-ups to relevant parties.
• Compile and distribute project status reports and other necessary documentation.
• Serve as a liaison between project teams and external stakeholders.

Documentation and Compliance

• Ensure all project documents are accurate, up-to-date, and properly filed.
• Assist with permit applications, inspection coordination, and compliance documentation.
• Monitor and report on project-specific safety and quality standards.

Growth and Development

• Take the initiative to learn and grow within the construction industry, with opportunities to take on additional responsibilities as the office expands.
• Participate in training programs and gain exposure to various aspects of construction management.

SKILLS, KNOWLEDGE, QUALIFICATIONS, & EXPERIENCE:

• High School Diploma or equivalent required; associate or bachelor’s degree in Construction Management, Business Administration, or a related field is a plus.
• 2+ years of experience in an administrative or coordinator role, preferably in the construction industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Project).
• Familiarity with construction management software (e.g., Procore, Bluebeam) is preferred.
• Basic understanding of construction terminology and workflows is a bonus.
• Strong organizational skills with attention to detail and the ability to manage multiple tasks.
• Excellent communication skills, both verbal and written.
• A proactive mindset with a desire to learn and grow within the company.
• Familiarity with construction processes, including documentation and compliance and supporting construction teams with administrative or project coordination tasks preferred.

BENEFITS:

• Medical, Dental, Vision Insurance - 70% Employer contribution & Employee HSA contribution*
• Performance Based Bonuses - % of base salary
• Parental Leave
• Basic Life and AD&D Insurance
• Short Term & Long-Term Disability Insurance
• 401(k) with company match
• Paid Vacation, Sick Time, & Holidays.
• Employee Assistance Program (advocates to help manage and control stress levels and everyday life for you and/or your family)