Construction Administrative Assistant - True Living LLC

Job Opportunity: Construction Administrative Assistant

Location: Charlottesville, VA

Company: True Living LLC

Candidates and Recruiters DO NOT contact True Living LLC directly. Please follow the steps to apply. All applications must go through Contractor Staffing Source.

True Living LLC, a growing construction company in Charlottesville, VA, is looking for a skilled and detail-oriented Administrative Assistant to manage essential office tasks and support our team. This is an in-office position with no remote work option, starting part-time (20 hours/week) with the potential to become full-time.

True Living Company Core Values:

• We always do what is right, even when no one else is looking
• We perform on what we say
• We communicate early and often with our clients and team members
• We always remain humble and with an attitude of gratitude in the process
• We value our Company and Client's money as if it were our own (respect; loyalty)

Key Responsibilities:

• Administrative Tasks: Scanning and organizing vendor bills and company receipts, maintaining filing systems (both digital and physical) marketing and website support, HR support.
• Errand Running: Handling errands such as building permits, VDOT permitting tasks, Office Stock and supply pick-ups, tasks required for company management.
• Bookkeeping Support: Assisting the bookkeeping, by gathering and organizing receipts, invoices, and other relevant financial documents.
• Document Preparation: Creating and maintaining spreadsheets, reports, and documents in Mac Pages and Numbers
• Vendor Coordination: Communicating with vendors, subcontractors, and other team members as needed
• Meeting Deadlines: Prioritizing tasks and projects to meet critical deadlines and ensure smooth operations
• CRM Customer Management: Work with the sales team to manage the CRM and respond to clients.

Qualifications:

• Experience: 7-10 years of administrative experience, preferably within the construction industry
• Mac Proficiency: Strong proficiency with Mac OS, including Pages, Numbers, and other office software
• Organizational Skills: Exceptional organizational abilities with a keen attention to detail
• Punctuality: Must be reliable, with a strong commitment to meeting deadlines and showing up on time
• Strong Communication: Excellent verbal and written communication skills
• Problem-Solving Skills: Ability to troubleshoot and resolve issues independently
• JobTread Experience: Knowledge of JobTread or similar construction management software is a plus but not required
• Time Management: Ability to manage multiple tasks simultaneously in a fast-paced environment
• Driver's License: Valid driver's license and willingness to run errands as needed

Compensation:

• In-office position
• Schedule: starting part-time (20 hours/week) with the potential to become full-time.
• Hourly Rate: $20-30 per hour, based on experience and qualifications

This role is ideal for someone who thrives in a dynamic environment and is excited to contribute to a growing construction company. If you're detail-oriented, a self-starter, and possess the necessary experience, we'd love to hear from you!