CONSTRUCTION ADMINISTRATION SERVICES COORDINATOR - Judge Group

SUMMARY:

·        Supports teams using a wide range of professional skills from project setup to project closeout by performing CA tasks and acting as project liaison between the CA staff, owner, consultant and contractor.  Highly organized and motivated to take initiative in support company operations and teams.

RESPONSIBILITIES:

·        Act as project liaison between the CA Staff, Owner, Consultant, Contractor and project database Help Desk

·        Maintain use of various web base databases to perform CA tasks

·        Setup projects in contractors’ management applications, create Project Directories & Project Information form

·        Create indexes and uploading drawings and specs into contractors’ management applications

·        Maintain current drawing sets and specs in contractors’ management applications

·        Distribute and upload Construction documents

·        Provide support to teams for confidential and time sensitive material

·        Assis with coordinating packages to be sent out electronically and/or courier service as needed

·        Assist with processing Construction Administration expenses

·        Scan, distribute and archive appropriate resource for knowledge sharing

·        Assist with project closeout

QUALIFICATIONS

·        High school education, college level preferred

·        Typically, with 5+ years of related experience

·        Proficient in MS office Suite, including Outlook, Word, Excel and Teams preferred

·        Knowledge of Bluebeam preferred

·        Strong interpersonal skills and the ability to interact with all levels of staff

·        Ability to maintain an appropriate degree of confidentiality and adherence to the practice of business ethics

·        Ability to communicate in a clear, concise and professional manner both verbally and in writing

·        Ability to proactively problem-solve and collaborate on innovative solutions

·        Ability to work in a team environment

·        Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice

·        Ability to work on multiple projects at the same time

·        Ability to effectively meet deadlines at expected quality