Construction Administration Assistant at Greening US

Welcome to Greening Group! We are excited that you are considering a career with a rapidly expanding renewable energy company specializing in the photovoltaic sector! We are headquartered in Spain and have established operations in Italy, Mexico, France, Germany, and Morocco. Our sudden growth has led Greening Group to possess over 800 employees worldwide. In addition, Greening Group has more than 2 GW in development, and over 200 MW already built.

As a Construction Administration Assistant at Greening Group, you will support the construction Project Team in various administrative tasks, you would be joining an experienced team and have responsibility for the document control processes across all assigned sites A successful candidate should have the skills and team mindset needed to help with project activities, manage project documentation, maintain consistency across internal project management software systems and interact with vendors, contractors, and other stakeholders.

Responsibilities:

• Ensuring document management consistency across all projects; rigorously maintaining control and traceability of the documentation from project initiation through to completion.
• Receive and submit Correspondence, Submittals, and Requests for Information Documents to our client, and to our engineering team who we work one-on-one with.
• Resolving drawing/document issue queries.
• Providing project related help and support to all project users, internal and external.
• Create Purchase Orders to Order Supplies.
• Make copies, scan, and file documents.
• File and maintain project files and records.
• Create a Daily Reading File Folder for each day and load all incoming and outgoing documents for Engineers.
• QC and review every document.
• Create Logs for Submittals and RFIs for Quality Control.
• Comply with all EHSQ policies and procedures as required.
• Filing, photocopying and printing all relevant documents as necessary.
• Comply with all EHSQ policies and procedures as required.
• Adhering to the SOP for all document control.

Qualifications:

• 1+ years of previous administrative experience (preferred in construction).
• 1+ years’ experience in document control within the construction industry.
• Knowledge of document control and/ or construction industry processes/ terminology preferred.
• Strong prioritization and organizational skills; detail-oriented.
• Strong working knowledge of Microsoft programs such as Excel and Word.
• Bi-lingual, Spanish proficiency it’s a plus