Conflicts Administrative Assistant - Adams & Martin Group

A leading law firm is seeking a Conflicts Administrative Assistant to support the conflicts department with administrative functions. The role involves initial screening of new business intake forms and lateral candidate questionnaires, along with performing routine administrative tasks using software programs and following detailed procedures. More complex tasks may be assigned under supervision and with appropriate training.

Responsibilities

• Conduct initial screening of NBI request forms to ensure proper completion and inclusion of all necessary information.
• Review lateral candidate questionnaires to confirm proper completion and request additional necessary information.
• Respond to standard departmental email inquiries or escalate to the appropriate team member.
• Maintain various trackers, including the Client Terms database, Confidential Client List, and Lateral Candidate Tracker.
• Assist with data clean-up and closing projects.
• Create initial redlines on engagement letters and updated client terms for review.
• Manage ethical wall and Conflict Alert Notice processes.
• Assist with departmental filing.
• Perform other duties as assigned.

Qualifications

• Bachelor's Degree or any combination of education, training, and experience that demonstrates the ability to perform the duties of the position.
• Minimum of two (2) years of law firm experience preferred.
• Strong verbal and written communication skills with a client-focused approach.
• Exceptional organizational skills and attention to detail.
• Demonstrated ability to multitask and manage time effectively.
• Ability to plan and coordinate work independently and with others to meet deadlines.
• Excellent interpersonal skills with the ability to work well in a team environment.
• Ability to work with and maintain confidential information.
• Ability to communicate with attorneys and firm personnel at all levels.
• Proficiency in Microsoft Word and Excel.
• Willingness to work overtime if needed.

Compensation & Benefits

The firm offers a competitive salary and benefits package, including medical, dental, 401K, and PTO. A background check will be required for the final applicant selected.

For consideration, please remit your resume to jsilva(@)adamsmartingroup.com.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.