Conference Planner - Exhibit Ops - eTeam Inc.
Irving, TX 75039
About the Job
Job Description:
Conference Planner, Exhibit Operations
What you ll do:
What you'll need:
Conference Planner, Exhibit Operations
- Conference planner with responsibility over exhibit operations, service delivery and sponsorship fulfillment for clients s global conference portfolio. Responsible for the development, management and execution of various conference elements relating to exhibits and sponsorship.
What you ll do:
- Lead operational delivery of all exhibitor elements across multiple B2B in-person and virtual conferences including project management, floor plan management, digital event platform management, financial management (forecasting, budgeting and reconciliation), staff planning and production scheduling.
- Develop, maintain, and improve exhibit floor plans to maximize revenue opportunities and engagement.
- Manage conference budgets with direct responsibility for all costs associated with exhibitor fulfillment and delivery; produce accurate monthly forecasts and manage expenses effectively.
- Attend conferences as the onsite lead for in-person and virtual exhibit delivery including managing the production schedule, conference staff and liaising with agency partners and vendors.
- Develop and maintain accuracy of exhibit inventory of sellable products to ensure maximize revenue per conference considering new opportunities, capacity restrictions and value to support product positioning in the marketplace.
- Analyze data to develop metrics-driven exhibitor retention and attendee engagement strategy to determine best course of action on various conference elements.
- Manage and maintain online client-facing portal that holds all logistical information and deadlines for exhibitors ensuring best possible experience for clients.
- Anticipate and react to client requests with a service focus that delivers exceedingly high value to drive exhibitor retention.
- Partner with Exhibit Operations leadership team on projects by providing feedback and maximize output to scale the business.
- Liaise with key conference partners and team members (internal and external) to ensure successful conference execution; build and maintain good relationships by establishing trust and a working partnership.
What you'll need:
- 1-3+ Years experience in Event Management, Experiential Marketing, Event Marketing and/or Tradeshow Management
- Bachelor's Degree preferred
- Proven event operational skills including production schedules, budget management and event staffing
- Project management experience on detailed programs with multiple variables and dependencies
- Proven experience in managing agency and vendor partners
- Willingness to travel to 5 events per year or 20%
Source : eTeam Inc.