Conference Planner, Exhibit Operations - Talent Software Services, Inc.
Irving, TX 75039
About the Job
Conference Planner, Exhibit Operations
Conference planner with responsibility over exhibit operations, service delivery and sponsorship fulfillment for client's global conference portfolio. Responsible for the development, management and execution of various conference elements relating to exhibits and sponsorship.
What you'll do:
Conference planner with responsibility over exhibit operations, service delivery and sponsorship fulfillment for client's global conference portfolio. Responsible for the development, management and execution of various conference elements relating to exhibits and sponsorship.
What you'll do:
- Lead operational delivery of all exhibitor elements across multiple B2B in-person and virtual conferences including project management, floor plan management, digital event platform management, financial management (forecasting, budgeting and reconciliation), staff planning and production scheduling.
- Develop, maintain, and improve exhibit floor plans to maximize revenue opportunities and engagement.
- Manage conference budgets with direct responsibility for all costs associated with exhibitor fulfillment and delivery; produce accurate monthly forecasts and manage expenses effectively.
- Attend conferences as the onsite lead for in-person and virtual exhibit delivery including managing the production schedule, conference staff and liaising with agency partners and vendors.
- Develop and maintain accuracy of exhibit inventory of sellable products to ensure maximize revenue per conference considering new opportunities, capacity restrictions and value to support product positioning in the marketplace.
- Analyze data to develop metrics-driven exhibitor retention and attendee engagement strategy to determine best course of action on various conference elements.
- Manage and maintain online client-facing portal that holds all logistical information and deadlines for exhibitors ensuring best possible experience for clients.
- Anticipate and react to client requests with a service focus that delivers exceedingly high value to drive exhibitor retention.
- Partner with Exhibit Operations leadership team on projects by providing feedback and maximize output to scale the business.
- Liaise with key conference partners and team members (internal and external) to ensure successful conference execution; build and maintain good relationships by establishing trust and a working partnership.
- 1-3+ Years experience in Event Management, Experiential Marketing, Event Marketing and/or Tradeshow Management
- Bachelor's Degree preferred
- Proven event operational skills including production schedules, budget management and event staffing
- Project management experience on detailed programs with multiple variables and dependencies
- Proven experience in managing agency and vendor partners
- Willingness to travel to 5 events per year or 20%
Source : Talent Software Services, Inc.