Co-Op Student - Brigham & Womens Hospital(BWH)

The Department of Psychiatry at Brigham and Women's Hospital is seeking a Co-op Student who is looking for experience and exposure to the Business Administration side of healthcare. Never before has mental healthcare been in such high demand, and this trend is expected to continue for many years creating an increased need for business analysis and development. We are hoping to find a candidate interested in entering the healthcare field after college as either a business administrator, a practicing physician, a social worker, PA, nurse, or other related field in either medical practice or business operations.

Reporting to the Director of Operations, the incumbent will provide administrative support to senior leadership and multiple directors and faculty within the Department of Psychiatry. This position requires excellent organizational, interpersonal, and communication skills. The candidate should also possess exceptional attention to detail, and exercise discretion in managing high-level, confidential matters. This person will work closely with department leadership including the Chair. This job will be primarily in person, with the potential for limited remote work.

• Assist Management with various business development projects including operational analysis, space allocation, and volume reports

• Manage calendars and schedules for management and faculty, including the planning and timely notification of meetings and appointments

• Assist with department Marketing initiatives including website management, social media, and acting as a liaison to the MGB Marketing department.

• Manage the monthly department newsletter

• Maintain office files and systems to ensure the easy retrieval of documents and correspondence

• Assists with correspondence, filing, telephone coverage, routing routine mail, and other administrative activities

• Provide support and coordination for activities for the department, including seminars, conferences, meetings, and social events.

• Assists with interview schedules and travel arrangements for potential faculty candidates.

• Prepares and tracks expense reports for management and faculty.

• Takes meeting notes and distributes accordingly

• Orders supplies, manages inventory

• Provides coverage backup coverage as needed for CL service; paging physicians and updates patient lists for clinical service; working collaboratively with the administrative physician.

• Work closely with Physicians to ensure their administrative needs are met.

• Performs other related duties and tasks as needed

Qualifications

• Proficient Microsoft Excel and Outlook skills are strongly preferred
• Exceptional interpersonal skills, including the ability to establish and maintain effective relationships with patients, physicians, management, staff, and other customers.
• Ability to effectively handle challenging situations and to balance multiple priorities.
• Excellent verbal communication skills.
• Able to communicate effectively in writing.

• Minimum one-year of college education in Business Administration, Health Sciences, Finance/Accounting, Psychology, or related field OR one year of related co-op experience.
• High school Diploma
• Compliance with all MGB Conditions of employment

COVID-19/Conditions of Employment

Mass General Brigham requires that all employees be up to date with COVID-19 Vaccination/Booster shots, along with various other vaccinations. For more details visit https://www.massgeneralbrigham.org/Employment-Conditions

EEO Statement
Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.PandoLogic. Keywords: Business Administrator, Location: Boston, MA - 02108 , PL: 595617067