Clinical Trial Financial Coordinator - JR27687-3800 - The University of Chicago

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information, please see:
https://illinoisjoblink.illinois.gov/jobs/12344814 Department
BSD OCR- Post Award
About the Department
The Office of Clinical Research (OCR) is dedicated to supporting the
infrastructure for the management and administration of clinical
research at The University of Chicago as well as individual research
programs with the goal of improving communication, consistency and
collaboration across the Biological Sciences Division and UChicago
Medicine.
To mission of the OCR is to catalyze clinical research by providing
expertise, resources, infrastructure, and systems that facilitate
clinical research operations and enable collaboration across the
enterprise while promoting compliance and human subject protection on
behalf of our diverse community of patients and volunteers.
Job Summary
The Clinical Trials Financial Coordinator will provide administrative
financial support in an intensive customer service environment within
the Biological Sciences Division Clinical Trial Financial Group (CTFG).
This position will have primary accountability to the Associate Director
of the Clinical Trial Financial Group within the OCR. This role is
critical in providing support to CTFG and BSD leadership.
Responsibilities
- Responsible for timely routing and management of Confidentiality
Disclosure Agreements (CDAs) through execution.
- Assists Budget and Contract Managers (BCMs) by working with
sections/departments to ensure all start-up documents are received
and ready to route in CTMS.
- Assists Amendment Managers to process changes required due to a
protocol and/or contract amendment.
- Request amendments from sponsors for period of performance date
extensions and PI changes.
- Works with the Director and BCMs to ensure routing, pending, and
tracking data is updated and accurate.
- Creates accounts and works within the Oracle Cloud ERP.
- Allocates, authorizes, monitors, and controls expenses.
- Facilitates check and wire-transfer deposits and earnings invoicing
for industry funded clinical trials.
- Maintains accurate accounts receivable and payable data in VETS
(Visit Earnings Tracking System) and OnCore.
- Assists Financial Managers (FMs) with timely reconciliation and
close-out of terminated clinical trial FAS accounts.
- Maintains, oversees, reconciles, and corrects errors in accounts.
- Processes clinical research and core bills for payment.
- Communicates regularly with study staff on accrual tracking.
- Maintains central CTFG tracking system for VETS and Oracle and
completes data entry in AURA.
- Works with other administrators on the procurement process including
purchasing, internal requisitioning, and personal and travel
reimbursements.
- Allocates and authorizes expenditures.
- May work with administrators to manage financial and administrative
aspects of sponsored project proposal preparation, submission, and
post-award grant administration.
- Assists FMs in relations and communications with funding agencies,
subcontractors, and others.
- Monitor expenditures on approximately 650 active individual faculty
accounts.
- Propose solutions to discovered problems and fix according to proper
policy and procedure.
- Compare actual spending to original budget and identify any
variances with particular attention being paid to faculty salary.
- Develop a working knowledge of university policies and procedures as
well as a working knowledge of policies and procedures of various
funding agencies.
- Act as a resource to all faculty and staff within the Division and
function professionally.
- Create and maintain excel spreadsheets and Access databases as
necessary to track clinical trial finances.
- Assists in the r view of all applications against university
guidelines, in addition to drafting progress reports, non-competing
applications, amendments, and budgeting. Responsible for all data
entry and preparation of grant reports and trend analysis.
- Assists with straightforward post-award activities including account
creations, regulatory and compliance monitoring, salary allocations,
effort reporting, grant projections, cost allocations, cost center
charges, equipment inventory, invoice preparation, grant closing
process, and account closing.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include vocational training, apprenticeships or the
equivalent experience in related field (not typically required to have a
four-year degree).
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Work Experience:
Minimum requirements include knowledge and skills developed through 5-7
years of work experience in a related job discipline.
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Certifications:
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Preferred Qualifications
Education:
College or university