Clinical Operations Assistant, Allergy and Neurology Clinics - University of Wisconsin Medical Foundation

Work Schedule :

100% FTE, day shift. Monday - Friday, with a typical schedule rotating between 8:00AM - 5:00PM with a 60 minute lunch or 8:00AM - 4:30PM with a 30 minute lunch. Hours may vary based on the operational needs of the department.

Be part of something remarkable

Join the #1 hospital in Wisconsin!

We are seeking a Clinical Operations Assistant to:

• Coordinate administrative aspects of associated clinics, including preparation of reports using administrative programs such as Word, Excel, PowerPoint, QlikView, and SharePoint.
• Provide leadership support with maintenance of agendas, taking meeting minutes, and the coordination of activities and schedules of department teams.
• Coordinate and monitor departmental needs such as the purchase of supplies, or services and the repair of equipment including submitting work orders as needed.
• Respond to questions and provide support to department staff as it relates to payroll (time-off policies, procedures, and scheduling).
• Perform other duties as assigned

At UW Health, you will have :

• An excellent benefits package, including health and dental insurance, paid time off, retirement plans, two-week paid parental leave and adoption assistance.
• Options for a variety of schedules and shifts that offer flexibility and allow for work-life balance.
• Access to UW Health's Wellness Options at Work that support employee/family well-being.
• Tuition benefits eligibility - UW Health invests in your professional growth by helping pay for coursework associated with career advancement.

Education :

Minimum - High School diploma or equivalent

Preferred - Associate's Degree in Business Administration, Healthcare or related field

Work Experience :

Minimum - One year of experience in an administrative support role

Preferred -

• Three years of experience in an administrative support function.
• Previous experience in a health care setting.

Our Commitment to Diversity and Inclusion

UW Health is committed to being a diverse, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Our integrity shines through in patient care interactions and our daily work practices as we work to embrace the knowledge, unique perspectives and qualities each employee and faculty member brings to work each day. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged. EOE, including disability/veterans.

University Hospital in Madison is a Magnet®-designated facility that's ranked Wisconsin's #1 hospital and considered one of the nation's leading hospitals, teaching institutions and referral centers.

American Family Children's Hospital in Madison, Wisconsin—also a Magnet®-designated facility—provides specialized care in a healing environment designed especially for pediatric patients and their families. American Family Children's Hospital is a comprehensive pediatric medical and surgical center, with nationally recognized pediatric specialists in a wide range of fields. It is also home to our Level One Pediatric Trauma Center and Level IV NICU , which cares for the tiniest patients throughout Wisconsin and beyond.

UW Health East Madison Hospital - is UW Health's newest hospital and one of the most advanced hospitals and wellness centers in the country. Here, health care is seen as a holistic endeavor where our mission is to not only diagnose and treat you when you're sick, but also to partner with you in health and wellness.

Eastpark Medical Center - UW Health's new state-of-the-art ambulatory facility will transform the patient experience and offer cutting-edge proton therapy. This 469,000-square-foot ambulatory facility will house many specialties, including women's complex care, adult cancer care, advanced imaging and laboratory services and innovative clinical trials. It will be located across from East Madison Hospital on Eastpark Blvd. and is slated to open in fall 2024.

Perks of working at Eastpark Medical Center:

• Natural light and beautiful views from the staff lounge and collaboration areas. Beautiful green space outdoors for wellness activities and a nearby walking path.
• Private lockers for staff to securely store personal items.
• Two staff showers near the lockers on the 1st floor.
• Free parking.
• Café on the first floor with healthy grab and go options.
• Quiet lounge and wellness rooms on each floor.
• Private lactation rooms with a fridge on each floor.
• Staff can access the aquatic center and fitness facility free-of-charge at East Madison Hospital, across the street.

Health Technology Center available for light staff support needs, such as a replacement mouse, keyboards, etc.

UW Health Clinics - our physicians and staff are dedicated to providing an exceptional patient and family experience by delivering the highest quality of care in a compassionate environment. With more than 80 primary and specialty care clinics located throughout Dane County and the surrounding areas, we are proud to have the opportunity to impact the communities we serve.

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UW Medical Foundation benefits